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Alphabetical filing
Any system that arranges names or topics according to the sequence of the letters in the alphabet.
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Alphanumeric
Systems made up of combination of letters and numbers.
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Audit
A formal examination of an organization's or individual's accounts or financial situation; a methodical examination and review.
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Augment
To make greater, more numerous, larger, or more intense.
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Caption
A heading, title, or subtitle under which records are filed.
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Chronological order
Relating to, or arranged in or according to the order of time.
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Continuity of care
Care that continues smoothly from one provider to another, so that the patient receives the most benefit and no interruption in care.
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Dictation
The act or manner of uttering words to be transcribed.
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Direct filing system
A filing system in which materials can be located without consulting an intermediary source of reference.
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Gleaned
Gathered bit by bit (information or material) picked over in search of relevant material.
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Indirect filing system
A filing system in which an intermediary source of reference, such as a card file, must be consulted to locate specific files.
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Microfilm
A film bearing a photographic record on a reduced scale of printed or other graphic matter.
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Numeric filing
The filing of records, correspondence, or cards by number.
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Objective
Information that is gathered by watching or observing of a patient.
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Obliteration
Act of making undecipherable or imperceptible by obscuring or wearing away.
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OUT folder
A folder used to provide space for the temporary filing materials.
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OUT guide
A heavy guide that is used to replace a folder that has been temporarily moved from the filing space.
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Power of attorney
A legal instrument authorizing on to act as the attorney or agent of the grantor.
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Pressboard
A strong, highly glazed composition board resembling vulcanized fiber; heavy card stock.
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Procrastination
To put off intentionally the doing of something that should be done.
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Provisional diagnosis
A temporary diagnosis made prior to receiving all test results.
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Quality control
An aggregate of activities designed to ensure adequate quality, especially in manufactured products or in the service industries.
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Requisites
Something considered essential or necessary.
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Retention Schedule
A method or plan for retaining or keeping medical records, and their movement from active, to inactive, to closed filing.
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Shelf filing
A system that uses open shelves rather than cabinets for storing records.
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Shingling
A method of filing whereby one report is laid on top of the older report, resembling the shingles of a roof.
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