What are the foundational values of the PMI Code of Ethics?
To which non-member individuals does the PMI Code of Ethics apply?
- Those who hold a PMI certification
- Those who apply to a PMI certification process
- PMI volunteers
Definition: Exit Gate or Kill Point
The end of one phase of a project methodology where the deliverables are evaluated and a go/no-go decision is made about subsequent phases
Relationship between the 42 processes and project Phases
Specific methodologies may define phases like Requirements Gathering, Design, Construction, Testing, Implementation. All 42 processes can occur in each phase.
Three characteristics of a project:
- Time-limited (definite beginning and end)
- Unique (has not been attempted before by this organization)
- Undertaken for a purpose, to yield a specific product, service, or result
True or False: Baselines include approved changes
What is the focus of Lessons Learned?
- What was planned to happen
- What actually happened
- What you would have done differently to avoid these variances
True or False: Compliance with a regulation is mandatory
True or False: Compliance with a standard is mandatory
False. But it may be helpful (ex: standard paper sizes)
True or False: Systems refer to computer programs
False. Systems may include procedures, forms, checks and balances, software, etc.
Define "Project Lifecycle"
The phases a project goes through. Project Lifecycle can be documented with a methodology.
Define the phase progression of a generic project lifecycle
Describe the general trends through a typical lifecycle of: Resource Cost, Stakeholder Influence, Risk to Project Success, and Cost of Changes
- Resource Cost: builds to peak in construction & testing, tapers off after that
- Stakeholder Influence: High initially and steadily declining toward zero
- Risk to Project Success: High initially and steadily declining toward zero
- Cost of Changes: Low initially and steadily increasing
What are the three sides of the Iron Triangle (aka Triple Constraint)?
Define Project Management Methodology
The strategy for how to USE the 42 processes to manage a project
Define "Work Authorization System"
Part of the overall PMIS, it is used to ensure the right work gets performed in the right sequence
Define "Project Management Plan" (formal & informal definitions)
- Formal: Single approved document that guides execution, monitoring & controlling, and closure
- Informal: The culmination of all the planning processes
List the 15 components of the Project Management Plan and the processes that create each
- Scope Mgmt Plan - Develop Project Mgmt Plan
- Schedule Mgmt Plan - Develop Project Mgmt Plan
- Cost Mgmt Plan - Develop Project Mgmt Plan
- Change Mgmt Plan - Develop Project Mgmt Plan
- Configuration Mgmt Plan - Develop Project Mgmt Plan
- Scope Baseline - Create WBS
- Schedule Baseline - Develop Schedule
- Cost Baseline - Determine Budget
- Requirement Mgmt Plan - Collect Requirements
- Quality Mgmt Plan - Plan Quality
- Process Improvement Plan - Plan Quality
- Human Resources Plan - Develop Human Resources Plan
- Communications Mgmt Plan - Plan Communications
- Risk Mgmt Plan - Plan Risk Mgmt
- Procurement Mgmt Plan - Plan Procurements
When does work performance information begin flowing?
When project execution begins
What process is primarily responsible for generating work performance information?
Direct and Manage Project Execution
Define 5 elements that make up a typical Project Management Info System (PMIS)
- scheduling Tool
- Work Authorization System
- Information Distribution mechanism
- Document Creation and Tracking
- Configuration Management System
List 5 Types of Organizations in order of PM authority (least to most):
- Weak Matrix
- Balanced Matrix
- Strong Matrix
List the 3 project management roles in order of authority (most to least)
- Project Manager
- Project Coordinator
- Project Expeditor
List the 4 primary project responsibilities of senior management
- Prioritize projects
- Align projects with strategic goals
- Ensure the PM has proper authority and access to resources
- Resolve conflicts within the organization
List the 3 primary project responsibiliies of functional managers
- Own the resources used by the project
- May be asked to approve the project plan
- Good source of expertise and information
List the 3 primary responsibilities of the project sponsor
- Provide input: due dates, features, constraints, assumptions
- Facilitate dispute resolution between PM and customer (if sponsor isn't also the customer)
- Funding the project
List the 3 primary responsibilities of the Project Mgmt Office (PMO)
- Support the PM with methodologies, tools, training
- Define standards and best practices
- Audit projects for conformance
When do resources, deliverables, and knowledge transfer between operations and a project?
- At the beginning of a project: transfer from ops to proj
- At the end of a project: transfer from proj to ops
What is the difference between functional and operations managers?
- Functional manager: oversight for an administrative area
- Ops manager: responsible for a facet of the core business
Project manager determines which processes are appropriate for a project and also the degree of rigor required
Define "Rolling Wave Planning"
Planning processes (and some initiating processes) may need to be revisited several times as more project info is gathered and understood
What are the two key characteristics of all PMI controlling processes?
- 1. They are proactive - they don't just wait for changes, rather they influence change.
- 2. They compare variances between planned and actual and take corrective actions