D. Correct. A team manager prepares a checkpoint report for the project manager at a predefined frequency. Therefore, checkpoint reports are a time-driven control. Ref 12.2.2
2) Which document is used to identify interested parties that need to be informed of project closure?
C. Correct. A communication management approach contains a description of the means and frequency of communication to parties both internal and external to the project. Ref A.5.1
3) Identify the missing words in the following sentence.
Any change to the products agreed at the start of a stage is monitored as part of the [ ? ] process, on a day-to-day basis.
A. Correct. An objective of the 'controlling a stage' process is to ensure attention is focused on delivery of the stage’s products. Any movement away from the direction and products agreed at the start of the stage is monitored to avoid uncontrolled change and loss of focus. The 'controlling a stage' process describes the work of the project manager in handling the day-to-day management of the stage. Ref 17.2, 17.3
4) Which two statements about the 'continued business justification' principle are CORRECT?
1. The business justification for a project should be documented.
2. The project manager should be responsible for the business justification.
3. A project must be stopped if the business justification changes.
4. Compulsory projects still require business justification.
C. Correct.
(1) PRINCE2 requires that, for all projects, the business justification is recorded and approved. Ref 3.1
(4) Even compulsory projects should be supported by a business justification that demonstrates value for money. Ref 3.1
5) PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow?
B. Correct. Application of the 'defined roles and responsibilities' principle ensures that a PRINCE2 project has defined and agreed roles and responsibilities within an organization structure that engages the business, user and supplier stakeholder interests. Ref 3.3
6) When is it confirmed whether a project's objectives have been achieved?
A. Correct. The purpose of the 'closing a project' process is to provide a fixed point at which acceptance of the project product is confirmed, and to recognize that objectives set out in the original project initiation documentation have been achieved, or that the project has nothing more to contribute. Ref 20.1
7) Which statement correctly describes project assurance and quality assurance?
A. Correct. Quality assurance provides assurance to corporate, programme management or customer on the project's compliance with relevant corporate, programme management or customer standards and policies. Project assurance provides assurance to the project's stakeholders that the project is being conducted properly. Ref tab 8.1
8) Identify the missing words in the following sentence.
If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent procedure should be used.
B. Correct. This procedure identifies and controls changes to baselined products. The PRINCE2 recommended issue and change control procedure can be used, or an equivalent procedure. Ref 11.4.1-4
9) According to the 'manage by exception' principle, what should be defined to establish limits of delegated authority?
D. Correct. A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority. Ref 3.5
10) Which two statements are CORRECT about the minimum requirements for applying the change theme?
1. Identified issues must be assessed for their impact on the business justification for the
project.
2. Project issues must be captured, examined and managed throughout the project lifecycle.
3. The actual status of products must be verified to ensure that this matches the authorized state.
4. A budget must be established to pay for requests for change and their analysis.
C. Correct.
(1) To be following PRINCE2, a project must, as a minimum, assess whether identified issues might have a material impact on the business justification of the project (PRINCE2’s continued business justification principle). Ref 11.2
(2) To be following PRINCE2, a project must, as a minimum, ensure that project issues are captured, examined, managed and reviewed throughout the project lifecycle. Ref 11.2
11) Which is a purpose of the 'controlling a stage' process?
A. Correct. The purpose of the 'controlling a stage' process is to assign work, monitor it, deal with issues, report progress and take corrective action to ensure that the stage remains within tolerance. Ref 17.1
12) What is likely to be avoided by applying the 'tailor to suit the project' principle?
A. Correct. If PRINCE2 is not tailored, it is unlikely that the project management effort and approach would be appropriate for the needs of the project. Tailoring ensures the project management method used is appropriate to the project’s environment. Ref 3.7
13) Which is a responsibility of the team manager role?
D. Correct. The team manager’s primary responsibility is to ensure production of those products allocated by the project manager. PRINCE2 uses work packages to allocate work to team managers. Ref 7.2.1.8
14) In which situation might the 'controlling a stage' process be used?
D. Correct. For complex projects with a large initiation stage, the 'controlling a stage' process can be used to control the activities. Ref 17.3
15) Which is a step in PRINCE2's recommended approach to planning?
A. Correct. 'Identifying activities and dependencies' is a step in PRINCE2's recommended approach to planning. The step identifies the activities required to deliver a planned product. Ref fig 9.2, 9.3.1.3
16) What is an advantage of applying the 'learn from experience' principle?
C. Incorrect. A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority. This is an advantage of applying the 'manage by exception' principle. Ref 3.5
17) Which is a responsibility of the business representative on the project board?
A. Correct. The executive (who represents the business interest) is appointed to ensure that the project is focused on achieving and delivering a product that will achieve the forecast benefits and will deliver value for money. Ref 7.2.1.2
18) What makes a project a PRINCE2 project?
B. Correct. As one of the minimum requirements, a PRINCE2 project must demonstrate that the project has processes that satisfy the purpose and objectives of the PRINCE2 processes. Ref 1.3
19) What is risk probability?
C. Correct. Probability measures the likelihood of the risk occurring. Ref 10.4.2.1
20) Which describes the 'implement' step within the recommended risk management procedure?
B. Correct. The risk owner manages and controls all aspects of a risk and the risk actionee implements specific responses to a risk as part of the 'implement' step. Ref 10.4.4
21) Which is an objective of the 'initiating a project' process?
B. Correct. The project initiation documentation should include or reference the project controls and summarize how the project intends to tailor PRINCE2. Ref 16.2
22) Which is a minimum requirement for applying the risk theme?
C. Correct. As a minimum, the project should maintain some form of risk register to record identified risks and decisions relating to their analysis, management and review. Ref 10.2
23) If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?
A. Correct. If a work package is forecast to exceed tolerances agreed in a work package, the team manager should inform the project manager by raising an issue. The project manager will then advise on corrective actions required. Ref 12.2.3
24) Who is responsible for documenting any tailoring of work packages?
A. Correct. The project manager is responsible for identifying and documenting the level of tailoring for the project. Ref 4.3.2
25) Which is a minimum requirement for applying the quality theme?
A. Correct. To be following PRINCE2, a project must, as a minimum, define the project’s approach to project assurance. Ref 8.2
26) Which is a purpose of the quality theme?
A. Correct. A purpose of the quality theme is to use the lessons identified during the project to introduce more efficiency and effectiveness into the management of the project and the project's products. Ref 8.1
27) Which is a purpose of the business case theme?
B. Correct. A purpose of the business case theme is to allow decisions to be made regarding continued project investment and benefit achievement. Ref 6.1
28) Which process provides the project board with the information it requires in order to commit resources to the project?
D. Correct. The 'initiating a project' process establishes solid foundations for the project, enabling the organization to understand the work that needs to be done to deliver the project’s products before committing to a significant spend. Ref 16.1
29) Which two statements describe a highlight report?
1. It provides a summary of the stage status.
2. It is used by the project board to monitor the progress of the stage and project.
3. It is produced by the project manager when a new risk is identified.
4. It is used by the project manager to escalate an exception.
C. Correct.
(1) A highlight report is used to provide the project board (and possibly other stakeholders) with a summary of the stage and project status at intervals defined by them. Ref A.11.1
(2) The project board uses the highlight report to monitor stage and project progress. Ref A.11.1
30) Which product provides the version number of all products in a particular stage?
B. Correct. The product status account should provide details of all the products of a stage, including the version numbers. Ref A.18.1
31) Which two statements about the risk theme are CORRECT?
1. It identifies how to manage risks at the corporate programme management or customer level of an organization.
2. It aims to support better decision-making through a good understanding of threats and opportunities.
3. It explains the risk management activities to use to improve the chances of a project delivering its objectives.
4. It identifies, assesses and controls approved changes to the baseline.
D. Correct.
(2) The risk theme aims to support better decision making through a good understanding of risks. Ref 10.1
(3) Management of risk should be systematic and proactive, and is implemented by the risk management approach which defines activities that should be implemented to control risks on a project. Ref 10.1
32) What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?
A. Correct. To be following PRINCE2, a project must, as a minimum, define its approach to controlling progress in the project initiation documentation. The 'manage by exception' principle is particularly important when controlling progress. Ref 12.2
33) Which theme establishes mechanisms to monitor and compare actual achievements against those planned?
B. Correct. The purpose of the progress theme is to establish mechanisms to monitor and compare actual achievements against those planned, provide a forecast for the project objectives and the project's continued viability, and control any unacceptable deviations. Ref 12.1
34) Which role is responsible for the management of a risk assigned to it?
A. Correct. A risk owner is responsible for the management, monitoring and control of all aspects of a particular risk allocated to them. Ref 10.4.4
35) Which is a responsibility of the change authority?
A. Correct. It is the project board's responsibility to agree to each change before it's implemented. The project board may delegate some authority for approving or rejecting requests for change to the change authority. Ref 7.2.1.6
36) What does applying the 'manage by stages' principle ensure?
B. Correct. The focus on managing by stages ensures that the project is properly initiated before work starts on delivery of the project’s outputs. Ref 3.4
37) Identify the missing word in the following sentence.
A management stage can be longer when risk is [ ? ], typically in the middle of projects.
A. complex
B. understood
C. lower
D. higher
C. Correct. The length of management stages can be longer when risk is lower, typically in the middle of projects. Ref 9.3.1.1
38) What takes place during the 'closing a project' process?
C. Correct. During the ‘closing a project’ process, ownership of the products is transferred to the customer and the responsibility of the project management team is then terminated. Ref 20.3, 20.4.3
39) Which is a purpose of the 'starting up a project' process?
A. Correct. The 'starting up a project' process is a lighter process compared to the more detailed and thorough 'initiating a project' process. Ref 14.1
40) In a customer/supplier context, which is a responsibility of a supplier?
B. Correct. PRINCE2 refers to a supplier as the person, group or groups responsible for the supply of the project’s specialist products. Ref 2.5
41) Which is a minimum requirement for applying the organization theme?
A. Correct. To be following PRINCE2, a project must, as a minimum, define its organization structure and roles. This must minimally ensure that all of the responsibilities in PRINCE2’s role descriptions are fulfilled. Ref 7.2
42) When should the team manager produce a checkpoint report?
C. Correct. A team manager is required to provide checkpoint reports at the frequency agreed with the project manager in the relevant work package. Ref 18.2, 12.2.2.4, 18.4.2
43) Which statement describes the 'directing a project' process?
D. Correct. The 'directing a project' process provides a mechanism for the project board to achieve such assurance without being overburdened by project activity. Ref 15.3
44) Which is a purpose of the plans theme?
C. Correct. The purpose of the plans theme is to define the means of delivering the products. Ref 9.1
45) Which is a purpose of a quality management approach?
D. Correct. The quality management approach is used to define the quality techniques and standards to be applied during a project. Ref A.22.1
46) How does defining a product's quality requirements support the 'focus on products' principle?
A. Correct. A PRINCE2 project uses product descriptions to provide such clarity by defining each product's purpose, composition, derivation, format, quality criteria and quality method. Ref 3.6
47) Which is a feature of PRINCE2?
B. Correct. PRINCE2 promotes learning from project experience and continual improvement in organizations. Ref 1
48) Which roles should NOT be combined?
D. Correct. The executive and project manager roles cannot be combined. The executive’s accountability for project success cannot be delegated. Ref 7.2.1.10
49) Which is a characteristic of a project?
D. Correct. Projects involve a team of people with different skills working together to introduce a change that will impact others outside the team. Ref 2.1
50) Which is an objective of the 'managing a stage boundary' process?
B. Correct. An objective of the 'managing a stage boundary' process is for the project manager to request authorization from the project board to start the next stage. Ref 19.2
51) In which process is authorization given to deliver the project's products?
C. Correct. An objective of the 'directing a project' process is to ensure that there is authority to deliver the project's products. Ref 15.2
52) Which is a minimum requirement for applying the business case theme?
B. Correct. It is a minimum requirement that the roles and responsibilities for the business case and benefits management are defined and documented. Therefore, this includes responsibility for defining any standards to which the business case needs to be developed. Ref 6.2, tab 6.1
53) How is the project initiation documentation used during the 'closing a project' process?
A. Correct. The project initiation documentation, baselined in the 'initiating a project' process, is used during the 'closing a project' process as the benchmark to review how the project actually performed against its planned targets and tolerances. Ref 20.2, 20.4.4
54) Which process aims to ensure that during the project all parties understand the project objectives?
C. Correct. It Is the 'initiating a project' process that aims to ensure that all parties are be clear on what the project is intended to achieve, why it is needed and how the outcome is to be achieved. Ref 16.3
55) When should the 'managing a stage boundary' process be undertaken?
C. Correct. The 'managing a stage boundary' process should be executed at, or close to the end of, each management stage. The process is used to enable the project board to receive sufficient information to review the current stage before starting the next. Ref 19.1
56) What is a project outcome?
A. Correct. A project outcome is the result of a change derived from using the project's outputs. Ref 6.1
57) Identify the missing words in the following sentence.
The six aspects of project performance to be managed are [ ? ], costs, timescales and scope.
C. Correct. The six aspects of project performance to be managed are costs, timescales, scope, quality, risk and benefits. Ref 2.3
58) Which management stages must a PRINCE2 project consist of, as a minimum?
A. Correct. To be following PRINCE2, a project must, as a minimum, have an initiation stage and at least one further management stage. Ref 9.2
59) Which statement about project stakeholders is CORRECT?
A. Correct. The three principle categories of stakeholders: business, user and supplier, are represented by the executive, senior user(s) and senior supplier(s). Ref 7.1
60) What should be provided by a project mandate?
C. Correct. The project mandate should provide the terms of reference for a project. Ref 14.3
