1) What is the first step in the recommended risk management procedure?
C. Correct. The risk must first be identified before it can be assessed, and responses planned and then implemented. Ref 10.3.2, fig 10.1
2) Which statements about a project's stakeholders are CORRECT?
1. A stakeholder is anyone who thinks they will be affected by a project.
2. Stakeholders require equal amounts of engagement by the project management team.
3. Stakeholders remain unchanged throughout the project.
4. A stakeholder may be internal or external to the corporate organization.
A. Correct.
(1) There are likely to be individuals or groups who are not part of the project management team, but who may need to interact with the project or who may be affected by the project’s outcome. Ref 7.1, 7.2.2, 7.3.9
(4) The communication management approach contains a description of the means and frequency of communication to parties both internal and external to the project. Ref 7.1, 7.2.2, 7.3.9
3) Identify the missing word in the following sentence.
A purpose of the [ ? ] theme is to control any unacceptable deviations from the project's objectives.
A. change
B. plans
C. progress
D. risk
C. Correct. A purpose of the progress theme is to provide mechanisms to monitor progress against the allowed tolerances, and the controls to escalate to the next level should any forecast suggest that one or more tolerances will be exceeded. Ref 12.1
4) Which is a minimum requirement for applying the organization theme?
B. Correct. To be following PRINCE2, a project must, as a minimum, define its approach to communicating and engaging with stakeholders. Ref 7.2
5) What is defined when deciding how to tailor PRINCE2 to suit the project?
A. Correct. The purpose of tailoring is to ensure that project controls are appropriate to the project’s scale, complexity, importance, team capability and risk (e.g. the reporting and reviewing frequency and formality). Ref 3.7
6) Which statement about the 'continued business justification' principle is CORRECT?
D. Correct. Even compulsory projects should be supported by business justification, even if only to demonstrate that the chosen option represents value for money. Ref 3.1
7) Which regular report provides the project board with a summary of stage status?
B. Correct. A highlight report is used to provide the project board with a summary of the stage status at intervals it has defined. The project board uses the report to monitor stage and project progress. Ref 12.2.2.4, A.11.1
8) Which statement about the project support role is CORRECT?
C. Correct. The project manager performs the project support role unless this is delegated to another person/other people. Ref 7.2.1.9
9) What must be produced, as a minimum requirement for applying the plans theme?
B. Correct. PRINCE2 requires that four products are produced and maintained. This includes the product breakdown structure: a hierarchy of all the products to be produced during a plan. Ref 9.2
10) Which is a purpose of a project brief?
D. Correct. An agreed project brief ensures that the project has a commonly understood and well-defined start point. Ref A.19.1, 14.4.5
11) Which is an objective of the 'managing product delivery' process?
A. Correct. It is an objective of the 'managing product delivery' process to ensure that work on products allocated to the team is authorized and agreed. Ref 18.2
12) In which process are team plans produced?
C. Correct. Team plans are produced by the team manager during the 'managing product delivery' process. Ref 18.3
13) How is the 'learn from experience' principle applied?
D. Correct. When starting a project, previous or similar projects should be reviewed to see if lessons could be applied. Ref 3.2
14) Which product is a time-driven control?
C. Correct. Time-driven controls take place at predefined periodic intervals. The frequency and format of the checkpoint reports will be agreed in the work package. Ref 12.2.2
15) When should the project board request a decision from corporate, programme management or customer?
C. Correct. The project board should refer to corporate, programme management or customer if project level tolerance is forecast to be exceeded because this tolerance is set by corporate, programme management or customer. Ref 12.2.1
16) Which is a reason why the 'defined roles and responsibilities' principle must be applied?
A. Correct. A project is typically cross-functional and agreeing roles and responsibilities ensures that the people involved know what's expected of them and what to expect of others. Ref 3.3
17) Which process is triggered by the project manager's request to initiate a project?
C. Correct. Only the project board can authorize project initiation, and its activities are covered in the 'directing a project' process. Ref 15.3
18) Which is an objective of the 'starting up a project' process?
B. Correct. An objective of the 'starting up a project' process is to ensure time is not wasted on initiating any projects that are based on unsound assumptions. Ref 14.2
19) Which principle is being applied when a project product description is produced?
D. Correct. Producing the project product description applies the 'focus on products' principle by clearly defining the project's product, the customer's quality expectations and acceptance criteria. Ref 3.6, A.21.1
20) Which is a minimum requirement for applying the risk theme?
B. Correct. PRINCE2 requires that a risk register is used to capture all identified threats and opportunities. Ref 10.2
21) Which statements apply to a stage plan?
1. It is produced for the project during the 'initiating a project' process.
2. It is produced close to the time when the planned events will take place.
3. It provides the basis for day-to-day control by the project manager.
4. It provides the basis for control by the project board.
D. Correct.
(2) A stage plan is created towards the end of the preceding stage as part of the 'managing a stage boundary' process. It is produced close to the time when the planned events will take place. Ref 9.2.1.2
(3) A stage plan is created at the level of detail needed to enable the day-to-day control by the project manager. Ref 9.2.1.2
22) Which is a purpose of the benefits management approach?
C. Correct. The benefits management approach is used to cover the assessment of benefits. Ref 6.2.2, A.1.1
23) Which is assumed to be the customer's responsibility in the PRINCE2 customer/supplier environment?
D. Correct. It is assumed that there will be a customer who will specify the desired result and probably pay for the project. Ref 4.3.4.3
24) Which is a purpose of the risk management approach?
B. Correct. The risk management approach describes the specific risk management techniques and standards to be applied, and the responsibilities for achieving an effective risk management procedure. Ref A.24.1
25) Which management product should always be updated when a product fails its quality check?
B. Correct. The quality register records the results of all quality management activities. Ref 8.2, A.23.1
26) Identify the missing words in the following sentence.
The purpose of the [ ? ] process is to establish solid foundations for the project.
A. initiating a project
B. managing product delivery
C. directing a project
D. managing a stage boundary
A. Correct. The purpose of the 'initiating a project' process is to establish solid foundations for the project, enabling the organization to understand the work that needs to be done to deliver the project's products before committing to a significant spend. Ref 16.1
27) Which two statements about tailoring are CORRECT?
1. Processes can be simplified or carried out in more detail.
2. Terminology can be changed to suit organizational standards.
3. Themes that are not relevant to the project can be excluded.
4. Project management team members can carry out any combination of roles.
B. Correct.
(1) Processes can be combined or adapted. Ref 4.3.1
(2) Terminology can be changed to suit other standards or policies. Ref 4.3.1
28) Which type of issue should be raised if a new product is required after a team has started work?
D. Correct. The product description should have been baselined before work began. Therefore, this is a request for change to a baselined product. Ref tab 11.1
29) Which characteristic distinguishes a project from regular business operations?
D. Correct. Projects are the means by which we introduce business change. When the change is implemented, business as usual resumes (in its new form). Ref 2.1
30) Which process is used by a team manager to coordinate work on one or more of the project's products?
D. Correct. The 'managing product delivery' process enables the team manager(s) to coordinate an area of work that will deliver one or more of the project’s products. Ref 18.1
31) Who does the senior user represent when making decisions?
A. Correct. The senior user makes decisions on behalf of those who will benefit from the use of the project’s products. Ref 7.2.1.3
32) What is an output?
A. Correct. This is an output - a specialist product that is handed over to a user (or users). Note that management products are not outputs but are created solely for the purpose of managing the project. Ref glossary, 6.1
33) What is established within the 'initiating a project' process?
D. Correct. An objective of the 'initiating a project' process is to ensure that there is common understanding of who needs information, in what format, and at what time. Ref 16.2, 16.4.5
34) Which roles CANNOT be combined with the role of project assurance?
1. Project manager.
2. Project support.
3. Senior user.
4. Executive.
A. Correct.
(1) Project assurance must be independent of the project manager. Ref 7.2.1.10, tab 6.1
(2) Project assurance must be independent of project support. Ref 7.2.1.10, tab 7.1
35) What must the project board do, as a minimum requirement for applying the change theme?
D. Correct. To be following PRINCE2, a project must, as a minimum, define the roles and responsibilities for change control, including a defined change authority. Ref 11.2
36) Which statement describes a threat to a project?
D. Correct. A threat may have a negative impact on the project objectives. Ref 10.1
37) Which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver?
B. Correct. Clear agreement on scope will avoid users and suppliers making incorrect assumptions about what is to be delivered. Ref 2.3
38) Which is one of the four integrated elements within PRINCE2?
D. Correct. The integrated elements are the principles, themes, processes and the project environment. Ref 1.1
39) What should be provided by corporate, programme management or customer before the 'starting up a project' process commences?
B. Correct. The project mandate, provided by corporate, programme management or customer, should include sufficient information to identify at least the prospective executive of the project board. Ref 14.3
40) How is the 'manage by exception' principle applied?
D. Correct. Accountability is established by setting up controls so that if tolerances are forecast to be exceeded, the next higher management layer can be consulted and decide how to proceed. Ref 3.4
41) Which is a responsibility of the managing level within the project management team?
A. Correct. The managing layer of the project is the project manager, and the project manager has to ensure that the project produces the required products in accordance with the tolerance levels set by the project board. Ref 7.1, fig 7.2
42) What is a risk cause?
D. Correct. This is describing a risk cause. The risk cause should describe the source of the risk, i.e. the situation that gives rise to the risk. These are often referred to as risk drivers. Ref 10.4.1.2
43) Which is a purpose of the 'closing a project' process?
C. Correct. A purpose of the ‘closing a project’ process is to provide a fixed point at which acceptance of the project product is confirmed. Ref 20.1
44) Which is a benefit of applying the 'manage by stages' principle?
C. Correct. The 'manage by stages' principle provides review and decision points, so the project board can assess the viability of the project. Ref 3.4
45) Which is a benefit of using PRINCE2?
A. Correct. PRINCE2 is based on established and proven best practice and governance for project management. Ref 1
46) Which is an objective of the 'closing a project' process?
B. Correct. A purpose of the 'closing a project' process is to verify user acceptance of a project's products. Ref 20.2
47) What must be used, as a minimum requirement for applying the progress theme?
C. Correct. To be following PRINCE2, a project must, as a minimum, be managed by stages (PRINCE2’s 'manage by stages' principle). Ref 12.2
48) What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme?
A. Correct. To be following PRINCE2, a project must, as a minimum, define its quality management approach. This approach must minimally cover: the project’s approach to quality control; the project’s approach to project assurance; how the management of quality is communicated throughout the project lifecycle; and the roles and responsibilities for quality management. Ref 8.2
49) Which is a purpose of the 'directing a project' process?
D. Correct. A purpose of the ‘directing a project’ process is to establish the level of control required by the project board after initiation. Ref 15.1
50) Identify the missing words in the following sentence.
PRINCE2 requires that the business justification is formally verified by [ ? ] at stage boundaries.
B. Correct. In PRINCE2, the business justification is developed at the beginning of the project and reviewed and updated throughout the life of the project. It is formally verified by the project board at each key decision point, such as at stage boundaries, and is confirmed throughout the period that the benefits are realized. Ref 6.2
51) Which is a purpose of the organization theme?
A. Correct. The purpose of the organization theme is to define and establish the project's structure of accountability and responsibilities (the who?). Ref 7.1
52) Which is a purpose of the change theme?
C. Correct. The aim of change control is not to prevent change, it is to ensure that every change is agreed by the relevant authority before it takes place. Ref 11.1
53) Identify the missing word in the following sentence.
Quality [ ? ] defines the type of quality methods the project will use.
C. Correct. It is a project responsibility, as part of quality planning, to define the type of quality methods the project will use and include this in the project's quality management approach, (although this may refer back to the corporate organization's quality management system). Ref 8.1.1
54) Which is a purpose of the 'starting up a project' process?
C. Correct. The purpose of the 'starting up a project' process is to ensure that the question “do we have a viable and worthwhile project?” can be answered. This is achieved by ensuring that the prerequisites for initiating the project are in place. Ref 14.1
55) Which statement about management stages is CORRECT?
C. Correct. There may be more than one delivery step per management stage. Ref 9.3.1.1
56) Which is a purpose of the quality theme?
A. Correct. The quality theme defines the PRINCE2 approach to ensuring that the project's products meet business expectations. Ref 8.1
57) Which is an objective of the 'managing a stage boundary' process?
C. Correct. Reviewing and, if necessary, updating the project initiation documentation (in particular the business case, project plan, project approach, strategies, project management team structure and role descriptions) is an objective of the 'managing a stage boundary' process. Ref 19.2
58) Which is a task of 'defining and analyzing products'?
D. Correct. This is a task of 'defining and analyzing products’. Ref 9.3.1.2
59) Which activity can take place within the 'managing a stage boundary' process?
A. Correct. In response to an exception report, the project board may request that the current stage (and possibly the project) is re-planned. The output from re-planning is an exception plan which is produced within the 'managing a stage boundary' process. Ref 19.3, fig 19.1, 19.4.5, 9.2.1.3
60) What does the 'initiating a project' process provide?
B. Correct. The 'initiating a project' process enables the project board to decide whether the project is aligned to customer objectives. Ref 16.3