To maintain day to day operations, business need to remain BAU. What does BAU stand for?
Business as usual.
Prince2 defines a project as...
A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case.
What are the 5 characteristics of project works that differs from BAU?
-Change
-Temporary
-Cross functional
-Unique
-Uncertainty
in Bau, we try to reduce risk due to?
Its repetitive nature
What are the 2 external factors that must be considered within the environment of a project.
-Politics
-Natural environment
What are the 2 internal factors that must be considered within the environment of a project.
-Internal policies
-Industry regulations
What are the 6 aspects of performance on a project that need to be managed?
-Scope
-Quality
-Risk
-Cost
-Time
-Benefits
Prince2 is an integrated method of principals, processes and themes that address which 4 aspect of project performance?
-Planning
-Delegation
-Monitoring
-Control
What are 2 characteristics of a project?
A) It brings about change
B) BAU is in important part of a project
C) It is an on-going activity
D) It uses cross functional skills
A and D
What are the 7 underling principles of Prince2 on a project?
-Continued business justification
-Learn from experience
-Defined roles and responsibilities
-Manage by stages
-Managed by exception
-Focus on products
-Tailor to suit the project
What does VFM stand for?
Value for money
What is the definition of a product.
A product is an input or output, weather tangible or intangible that can be described in advance, created and tested.
The benefits of the product outweigh the cost and risk of doing the project and The project board will review whether to continue with the project at the end of a stage based on whether the benefits will still be realised.
These are statements based upon which of the 7 Prince2 Themes and processes?
Continued business justification.
In the last stage, we used the internal bulletin board effectively and in the last project, we found that the newsletters had little effect.
These are statements based upon which of the 7 Prince2 Themes and processes?
Learn from experience.
The suppliers are clear about how they fit into the team and the project has all 3 stakeholders, business, user and supplier represented.
These are statements based upon which of the 7 Prince2 Themes and processes?
Defined roles and responsibilities.
This project is very high risk, we need more decision points and at the end of the tender process we need to decided whether to go ahead with appointing the main contractor.
These are statements based upon which of the 7 Prince2 Themes and processes?
Manage by stages.
The tolerance for this work package is plus or minus 5 days and the project board are delighted they are only meeting to make decisions.
These are statements based upon which of the 7 Prince2 Themes and processes?
Manage by exception.
The quality criteria for the tender documents are clear and measurable and the stakeholders know exactly what will be delivered.
These are statements based upon which of the 7 Prince2 Themes and processes?
Focus on products.
We can use informal quality reviews for this project because its not too complex and the project must adhere to the customers strict accounting and finance procedures which have formal gates to work through.
These are statements based upon which of the 7 Prince2 Themes and processes?
Tailor to suit the project.
Explain which questions Price2 theme - 'Business case' answers?
Why are we doing this project?
Explain which questions Price2 theme - 'Organisation' answers?
Who is involved?
What are their responsibilities?
Explain which questions Price2 theme - 'Quality' answers?
What are the quality requirements?
How will they be judged?
Explain which questions Price2 theme - 'Plans' answers?
What? When? How much?
Explain which questions Price2 theme - 'Risks' answers?
What may or may not happen that may affect the projects objectives?
Explain which questions Price2 theme - 'Change' answer?
What impact does an issue have?
How will it be dealt with?
Explain which questions Price2 theme - 'Progress' answer?
Where are we now?
Where will we be?
Should we carry on?
There are 7 Prince2 process abbreviations as follows.
SU, IP, CS, MP, SB, CP, DP.
What do they mean?
-Starting up a project
-Initiating a project
-Controlling a stage
-Managing product delivery
-Managing a stage boundary
-Closing a project
-Directing a project
Which roles may provide advice on tailoring?
A) Team managers
B) Project assurance
C) Project support
D) PRINCE2 foundation candidates
A & B
B & C
C & D
A & D
B & C
Which theme gives the answer to the question, why are we doing the project?
B) Business case
Which principal is supported by the quality theme?
A) Focus on products
Which of these is another name for a product?
D) Output
1 of the 7 Prince2 processes is 'starting up a project'. Explain what is meant by this.
The commissioning organisation will issue a project mandate which gives details about the project and triggers the SU process.
1 of the 7 Prince2 processes is 'initiating a project'. Explain what is meant by this.
The first stage of a project is call the initiation stage and this uses the IP process. The main output of work during initiation is the PID (project initiation documentation)
1 of the 7 Prince2 processes is 'directing a project'. Explain what is meant by this.
The Project Board make decisions about whether to continue with the project, give advice and guidance and authorise the projects closure. This decision making process is called DP.
1 of the 7 Prince2 processes is 'controlling a stage'. Explain what is meant by this.
The work to create the projects products is described within a work package. The PM authorizes the team manager to execute the work packages using the process CS.
1 of the 7 Prince2 processes is 'managing product delivery'. Explain what is meant by this.
Work packages are executed in the process MP by team managers and their teams. When appropriate the project manager may also execute a work package and will use the same process MP.
1 of the 7 Prince2 processes is 'managing a stage boundary'. Explain what is meant by this.
Once the project is authorized at the end of IP, the business case must be updated with the latest information on costs, risks, timescales and benefits. This is done at the end of each stage using the SB process, apart from the final stage where any updates would be within the closure activities.
1 of the 7 Prince2 processes is 'closing a project'. Explain what is meant by this.
As a general rule benefits are realised after the project has completed, the exception being where there is a phased handover or an agile approach is adopted. Assuming the benefits are realised after a project, the benefit reviews are planned in the CP process. If other approaches are used then the method will be tailored to suit.
Which process does the Project Manager use to monitor and control the day to day work of the project?
B) Controlling a stage
Why is the initial version of the project initiation documentation preserved?
A) So it can be used as an input to later performance reviews
In which process is a robust business case developed?
B) Initiating a project
What is the output of the initiation stage?
D) Project initiation documentation
Which regular report does the Project Manager send to the Project Board to keep them informed of progress during a stage?
C) Highlight report
Who decides whether to initiate the project and states the level of authority to be delegated to the Project Manager for the initiation stage?
C) Project Board
Which process is used exclusively by the Project Board?
A) Directing a project
Which management product must be updated to allow the Project Board to assess the ongoing viability of the project?
B) Business case
In which process does the Project Manager prepare the information necessary to enable the Project Board to assess the continuing viability of the project?
A) Managing a stage boundary
Which regular report does the Team Manager send to the Project Manager to keep him/her informed of progress during the execution of a work package?
D) Checkpoint report
Which management product sign-posts the benefits reviews?
B) Benefits management approach
Which process is used during the initiation stage to plan the next management stage in detail?
B) Managing a stage boundary
What name is given to a piece of work undertaken by a Team Manager and his/her team?
A) Work package
In which process are the activities necessary to decommission a project planned?
B) Managing a stage boundary
In which process are the activities necessary to make sure the project is worthwhile and viable undertaken?
B) Starting up a project
In which stage do the Project Board check that the recipients of the products are able to own them and use them on an ongoing basis?
A) Final stage
What is the output of starting up a project?
C) Project brief
When are benefits normally realized?
C) After the project has closed
Who assigns work to be done to the Team Manager?'
C) Project Manager
What is the idea or need that triggers a PRINCE2 project called?
