Property may be transferred from one Station or Office to another Station or Office; however, which of the following is true? (pg1)
Such transfers must be noted on the Property Record, Form SP?7-007, at the original Station or Office.
The property must be properly entered in to the Property Management System at the Station or Office receiving the transfer.
A copy of the Property Record documenting the transfer shall accompany the property to the Station or Office where the property is being transferred.
The Custodial Officer at the location receiving the transfer, shall draw a single line through the original identifier and inventory number on the copy of the Property Record, and shall enter the new identifier and inventory number immediately above it.
The copy of the Property Record (of transferred property) shall be attached to the new property record generated via the Automated Property Record System (APRS) at_____.
The Station or Office receiving the transfer.
A log used to store all the Inventory/Inspection of Property Storage Areas, Form SP?3 434; General Investigation Reports, Form SP 7-0025, documenting missing property or Property Records; and copies of Escheats Reports: (pg2)
Administrative Records Log.
A web-based computer application used for entering/logging property into the Property Management System, generating Property Records, and maintaining accountability and control of all property coming into the custody of the Department is known as? (pg2)
Automated Property Record System (APRS)
A Noncommissioned Officer or enforcement officer, not a Station Commander, responsible for property accountability, and management control (e.g., storage, security, and final disposition of property) in the property storage areas, is known as the: (pg2)
Custodial Officer.
Property which has no further evidentiary value, as determined by the Custodial Officer, and has been held for more than one year with an unknown owner, or more than three years with a known owner, is known as: (pg2)
Escheatable Property.
What report is used to keep a list of all escheatable property held in a property storage area?
Escheat Report
The areas within which all property coming into Department custody are securely stored, including, but not limited to: receiving lockers; property rooms; vehicle storage areas; and any off-site, non-Department storage areas, such as impound lots, explosives magazines, or commercial storage lockers.(pg3)
Property Management System
The Personal Computer Property Record System was replaced with the APRS in 2013; therefore, the Property Number Log became obsolete. However, all existing Property Numbers Logs shall be retained in a labeled binder(s) within the property room for ____ years. (PG4)
Custodial Officers shall conduct a joint inventory of all property storage areas under their purview with the appropriate Commander within ___Days of initial assignment to an installation. (PG5)
30
Station Commanders/Office Commanders/Staff Services Section Commanders shall conduct a joint inventory of all property storage areas with a newly assigned Custodial Officer within _________ of such assignment.
30 days
A temporary storage area for securing property until it can be transferred to the property room by a Custodial Officer or an Alternate Custodial Officer. Items entered into the _______ shall be transferred to the property room no later than the next shift a Custodial Officer is available. (PG4)
Receiving Locker
The Custodial Officer ensures the submitting member/enforcement officer has contacted the appropriate Financial Investigating/Asset Forfeiture Unit member for money seizures of ___ or more. (pg6)
$10,000
How often should the Custodial Officer log into the APRS and approve or reject pending Property Records? (pg6)
At least daily, or no later than the next shift
Escheatable Property Records shall be maintained by placing the Original Property Record in a separate binder in ascending numerical order by inventory number. (PG7) True/False
False Note: A copy of each Property Record listing escheatable property shall be placed into a separate binder labeled ?Escheatable Property?. The corresponding original Property Record(s) shall be retained in the Property Inventory Log(s) ? Active until final disposition.
The Custodial Officer is required to conduct at least one inspection of the property storage area _______ and document the inspection on an Inventory/Inspection of Property Storage Form. (PG8)
Quarterly
The Custodial Officer is required to monitor the status of evidence that has been submitted for analysis to ensure prompt return. Inquires shall be made anytime an item of evidence has been signed out for a period in excess of _______. (PG8)
Three months
If the Receiving Officer is going off duty and there is not a receiving officer assigned to the next shift, where shall they leave the key to the Receiving Locker: (PG9)
Locked in the Receiving Locker
When an Alternate Custodial Officer is assigned or leaves the assignment, where do they sign on/off?
The proper entries shall be noted on the Inventory/Inspection of Property Storage Areas form
When concerned about security, the Custodial Officer shall ensure ___________ is immediately notified, through channels, of any seizures of large quantities of drugs or money. (PG8)
The Director of the Bureau of Criminal Investigations
Property rooms shall have an additional level of security for what types of evidence? (PG11)
firearms
money
drugs
jewelry or other exceptional, valuable items
All of the above
Property rooms and receiving rooms shall be equipped with a telephone and conductivity to the Enterprise Network. (PG12) TRUE/FALSE
TRUE
Information concerning all firearms, except _______ recovered, found, or taken into PA State Police possession shall be entered into the eTrace Program, by the Troop/Station eTrace point-of-contact. (PG10)
Antique firearms
The receiving locker shall be secured with a ________. (pg14)
keyed or keycard lock. Note: Cipher locks and other non-keyed locks are prohibited for Property Room and Receiving Locker
When a non-Department explosives magazine is used, who shall be consulted?
HDES (Hazardous Device and Explosives Section)
Who is responsible for submitting the Seized Property Forfeiture Petition Preparation, Form SP3-435, in cases where assets will be forfeited?
Member responsible for the case/evidence
The keys to non-Department storage areas for any station shall be maintained_____________. (PG13)
in the property room
Vehicle storage areas not located at a Department installation shall:
be posted with a sign(s) restricting access
be posted with a sign(s) identifying the location as a Department Vehicle storage area
be equipped to restrict access (e.g., with fencing, padlocks, locked entrance doors).
All of the above.
How/Where is the key maintained, for the vehicle storage area? (pg 13)
There shall be one key per vehicle storage area maintained in the receiving locker
Custodial Officers and Alternate Custodial Officers shall have sole access to all but the following.
Receiving Locker
Money seized in the amount of ___________ or more shall be transferred to the nearest currency storage repository as soon as practical. (PG15)
$10,000
When single-incident seizures of monies in the amount of $10,000 or more, how is it transferred to the nearest Currency Storage Repository?
as soon as practical, by the appropriate Bureau of Criminal Investigation, Drug Law Enforcement Division or Financial Investigation/Asset Forfeiture Unit member Note: These monies shall remain active in the Property Management System and coded as Storage Area 4 (Non-Department) on the Property Record.
Access to the APRS by PCOs will be limited to:
generating inventory numbers for found property when requested by a member/enforcement officer.
Property may be entered/logged into the APRS by:
the submitting member/enforcement officer
the Receiving Officer
the Custodial Officer, or an Alternate Custodial Officer.
All of the above.
When controlled substances are seized or purchased by members and the packaging contains identifying markers, which of the following is required? (PG17)
Forward all information and photographs to Intel officer, via email & Scan, upload information in RMS then immediately destroy originals, Note: When bulk currency seizures are made with no drugs present, but with drug indicators, the currency shall not be counted. It shall be entered into the Property Management System without disturbing its original form in order to preserve trace evidence and package integrity. Why? Ion Scan. (PG17)
No item shall be removed from property storage areas without justification and the permission of the: (PG19)
Custodial Officer or Alternate Custodial Officer
When evidence is signed out and returned to the Property Storage area and the resealing cannot be accomplished without obliterating the original seal, _____. (PG19)
A new evidence bag shall be prepared and the original bag shall be placed inside.
A notation shall be made in Block 27 (Removal Code Location, & Remarks) on the original Property Record
Upon assignment of a new Custodial Officer or a newly assigned Commander, or if there is an indication of evidence being tampered with, an inventory of all property storage areas shall be made by the new Custodial Officer and the appropriate Commander within: (PG20)
30 days
How often shall the Custodial Officer access the Department?s Prelog application for any evidence being processed by a PSP Crime Laboratory and has been expended in the laboratory or will not be returned for other reasons? (PG21)
During the Quarterly Inspection
, (semiannual) unannounced inspections of all property storage areas shall be conducted by the appropriate Commander in accordance with this regulation. (PG21)
Two
A quarterly inspection of all property storage areas shall be conducted by the ________ in accordance with this regulation. (PG21)
Custodial Officer
During inspections, the status of evidence submitted for analysis shall be monitored to ensure prompt return. Inquiries shall be made anytime an item of evidence is signed out ____________. (pg22)
For a period in excess of three months
Custodial Officers: Shall place a copy of each Property Record listing escheatable property into a separate binder labeled ?ESCEATABLE PROPERTY?. The corresponding original Property Record shall be retained in the Property Inventory Log(s) ? Active until final disposition. (PG22) True/False
True
Prior to ______ of each year, generate an annual Escheat Report for their Station/Office using the APRS. (PG22)
February 10th Note: this report shall be compared with the escheatable or found property under their control. Prior to February 10th, Finalize the annual Escheat Report and forwarded it to the Staff Services Section Commander; the Director , Administration Division, Bureau of LCE; or the Supervisor, Administration Division Bureau of Gaming Enforcement, for further processing and retention. (PG22)
Results of all inventories and inspections shall be entered on the Inventory/Inspection of Property Storage Areas form. The form shall be maintained ________
in the Administrative Records Log.
The Custodial Officer is responsible to retain a copy of the annual Escheat Report for their Station or Office in the Administration Records Log for a period of ____. (PG22)
5 years
Custodial Officers shall follow the instructions from the Bureau of ___________ for the disposition of the property, and update the appropriate Property Record(s) and the APRS, where applicable. (PG24)
Unclaimed Property
Property items being sent to the Pennsylvania Treasury Department, Bureau of Unclaimed Property shall be sent no later than _______ for the report year ending the previous year.
April 15th
____ is the only package delivery company that shall be utilized for shipping property items to the Bureau of Unclaimed Property. (pg25)
United Parcel Service, UPS
Upon completion of an investigation involving evidence or recovered property, it shall be the responsibility of the member or enforcement officer who conducted the investigation to immediately notify the Custodial Officer of the disposition. The following statements regarding the disposition of property are true except: (PG25-26)
Evidence associated with unsolved/uncleared homicides or missing persons investigations, which have been terminated in accordance with this regulation, shall be retained for a period of 50 years from the date of termination.
Any firearm evidence acquired through investigation involving suicides; incidental deaths; or accidental deaths and the next of kin, executor, administrator, or trustee in charge of their estate no longer wishes to retain possession or ownership of the firearm may surrender it to the Pennsylvania State Police by completing which form? (PG28)
Surrendered Firearms Release, Form SP 4-158
Any DNA evidence associated with an unsolved/uncleared investigating involving any Felony offenses(s) and/or any Misdemeanor sexual offense(s) committed against a minor, and a genetic profile has been extricated from the evidence and uploaded to the Combined DNA Index System (CODIS), all evidence associated with the investigation shall be retained for a period of ____ years from the date of termination of the investigation. (PG29)
75
All found property except contraband and firearms, if unclaimed by the owner, shall be retained in the appropriate property storage area for a period of ____ days?
90
Evidence related to all conducted electrical weapon (CEW) deployment by Department members shall be retained for a period of ___ years? (PG29)
2
True or False: Found contraband, without any evidentiary value, shall be destroyed using the most practicable means.
True
In order to ensure that members comply with state and federal law and do not return a firearm(s) to prohibited individuals, which of the following regulate the return of seized, confiscated, or recovered stolen firearm(s) to their lawful owner:
The firearm(s) must be transferred within 48 hours
The transaction approval number shall be documented in the upper right hand
corner of the Property Record
A PICS background check must be initiated
All the above
(TRUE or FALSE): If the subject of the background check is prohibited and/or not approved by PICS, the transfer of the firearm(s) to the individual cannot take place and the member shall keep custody of the firearm(s). The firearm(s) shall be returned to the proper property storage area, and the subject has a right to challenge the failed check(s), sell or transfer the firearm(s) to another eligible person who is not a member of the recipient?s household, or relinquish the firearm to the PSP. (PG40)
TRUE
Firearm(s) being returned to a lawful owner, who is an out-of-state resident,?which of the following apply: (PG38-39)
All the above
When accepting firearms at a PSP facility a member shall take which of the following actions: (pg31-32)
The member shall generate a CAD/Case Number in the RMS/CAD system, under CAD Call Type Code ?LOSTNC, Lost Item?NCIC
Run a CLEAN/NCIC check on the firearm and person
Complete a property record and a firearms release and a Surrendered Firearms Release form
All of the above
Once a firearm is accepted at a PSP facility, under what conditions should it be sent to the laboratory to be test fired?
When the firearm is believed to be used in a crime or turned in under suspicious
circumstances.
TRUE or FALSE? Ammunition should be accepted if someone decides they want to get rid of it at a PSP facility? (PG34)
FALSE Note: Members shall not routinely accept small arms ammunition for the purpose of disposal. However, ammunition shall be accepted if it is with a firearm that someone is releasing to PSP
When the disposal of ?unwanted ammunitions? is to be completed, the disposal of this ammunition will be coordinated with the Bureau of Emergency and Special Operations, HDES. True/False (PG34)
True
In the event that hazardous materials are received that are considered to have evidentiary value, the Troop Commander or the Bureau/Office Director shall contact the appropriate attorney for the Commonwealth and request they obtain an order from the Court of Record for destruction of the hazardous materials. True/False (PG34)
True
With respect to the aforementioned question, a videotape shall be made of the destruction of such evidence. This videotape shall be retained for:
As long as the original retention would dictate.
Beer or soda kegs not being held as evidence shall be disposed of immediately. The Custodial Officer shall locate a distributor that will issue a security deposit check to: (PG35)
the Commonwealth of PA
When evidence of an oversized nature is received that causes a storage problem, the following person should be contacted to request a disposition: (PG36)
the Director, Bureau of Staff Services
All of the following can be done with non-escheatable property with value EXCEPT: (PG36)
Donated to anyone that meet certain criteria
TRUE OR FALSE: Concerning Disposition of Firearms, a PICS check must be completed in all cases.
True
After a PICS check is approved and received, a firearm must be transferred within___ amount of time or another background check will be required to ensure Firearms eligibility. (PG
48 hours
TRUE or FALSE: Prohibited persons (from possessing firearms) can transfer a Firearm(s) to members of their household.
False
Which one is not a suitable method for the Destruction of Property? (PG40)
Throwing item in dumpster at Station
The following are examples of property that will be accepted by the Bureau of Unclaimed Property, Pennsylvania State Treasury regardless of value: Pick the type of item, which will not be accepted. (PGB.1)
Weapons (handguns, rifles, shotguns, sawed-off rifles and shotguns, machine guns, automatic weapons, tear gas pistols, starter pistols and knives).
Anyone wishing to turn in an unwanted firearm(s) or long gun(s) shall not be turned away from a PSP installation, provided they comply with the requirements of this regulation. The member shall complete a Surrendered Firearms Release, Form SP 4-158 (Appendage C), and have the individual who is turning in the firearm(s) sign the release. Select the answer that is not true. (PG31)
Members shall attempt to verify ownership of the firearm through FSADM.
True/False Upon request of the owner, the Department will transfer possession of a firearm to a licensed firearm dealer of the owner?s choosing, using the PSP In State Request for Return of Firearms and Disclaimer (SP 4-385) form. (PG36)
