-
What are the 2 parts of a General Ledger master data account?
- COA (data)
- -----Client level
- Company code level (data)
- -----Local/ Operating Chart of Accounts
-
Which of the following org units represents an independent financial legal entity?
Company code
-
You can assign one or more company codes to a single controlling area
True, so long as they all have the same fiscal calendar and COA.
-
In FI, an Account Group is a template for creating General Ledger accounts (the actual G/L account number)
The account group controls what fields will be hidden, required, optional or view-only
-
Every posting to a G/L account requires?
- Account Number
- Posting Key
- Amount
-
What are the product cost controlling methods?
- Project
- Production Order
- Sales Order
-
What are the 6 True Cost Objects?
- Cost Center
- Internal Order
- Project
- Network
- Profitability Segment
- Cost Object***
-
When doing a Goods Receipt for PO, it hits 2 accounts in FI:
- Material Stock account (a g/l account for Raw, Semi, Finished goods for example)
- GR/IR account (goods receipt / invoice receipt)
-
Any goods movement that is a valuated movement hits FI. (material doc and accounting doc) Non-valuated movements do not hit FI (material doc only)
True
-
What are the effects of Goods Receipt from a Purchase Order?
- Increases physical inventory quantity in IM
- GR/IR posting in the GL
- Posts to material stock account in FI/GL
- Maybe creates controlling document (if the item contains a controlling cost object)
- Updates PO history
- Clears open requirements in requirements planning in MM (MRP)
-
What are the org levels for Purchase to Pay?
- Client
- Company code (this is where invoice verification, goods receipt and payment to vendor is processed)
- Plant (inventory management and requirements)
- Storage location
- Purchasing Org
- Purchasing Group (processes PO’s)
-
What are the 3 views in the Vendor Master?
- General Data (i.e. address, bank info)
- Company code data (i.e. payment transactions, reconciliation acct info)
- Purchasing Org Data (i.e. purchasing data, partner roles)
-
What are the 3 types of Master Data within MM?
- Material Master
- Vendor Master
- Purchasing info record (PIR)
-
Where do conditions (purchase price) come from within MM?
- A quote
- An outline agreement (contract)
- Prior PO (old or PO history)
- Purchasing info record (only one that is considered MD)
- Manually added by user
-
Purchasing of consumables vs. stock materials
- Consumables are NOT valuated in inventory (FI - material stock account)
- All consumables have zero value on the G/L material stock account
- Consumables WILL post value to G/L consumption account
- Consumables must have a manually added Cost Assignment Object (cost object) on the PO line item
-
What are the 3 Inventory Management stock types?
- Unrestricted
- Blocked
- Quality
-
All material movements in inventory management generate a material document
True
-
A successful invoice verification results in an accounting document which then?
- Clears the open GR/IR
- Posts accounts payable for the Vendor sub-ledger/reconciliation account
-
At what level do you build BOMs?
Plant level
-
What are the master data in Production?
- Material Master
- BOM
- Routing
- Work Center
- ----Activity Type (Controlling master data)
- ----Cost Center (Controlling master data)
-
Operations contain:
- Work Center
- Activity/time
- Component Allocation to the operation
-
Each operation in a routing requires a work center, what are they?
- Machine work centers
- Labor work centers
-
What 3 things are controlled by the work center?
- Capacity
- Scheduling
- Costing
- -----When items pass through a work center, there is a cost/charge for the operation.
-
Cost centers collect cost how?
- They are a Controlling object (cost object)
- They are a Sender and receiver of costs (true cost object)
- In production Costs are put on Costing sheet, which is part of the production order
- -----Activities, overhead, Materials and Process are posted there. (WIP)
-
Cost element accounting is 1 of the 5 methods of controlling.
- Links costs to the general ledger accounts (primary cost elements) in production:
- ---Production Labor costs
- ---Production Material costs
- ---Production Overhead costs
- ---Production Process costs
-
What is the difference between primary cost and secondary cost?
Primary cost element is linked to the G/L account in FI
-
Cost center – collects costs and can be assigned to a cost center hierarchy
- Cost center is master data in CO
- A profit center is assigned in the cost center
-
Where will you find activities in the production order?
- In the work center (in the costing tab)
- Routing has operations, operations have work centers, work centers have activities
-
Why is product costing done? Or, what are the uses of product cost estimate? (controlling perspective)
- Production cost planning – determine the standard cost for a material
- Cost object controlling – track planned costs vs. actual cost like a controller does
- Determine Actual Costs
- Settle Costs (plan vs. actual)
- Determine Inventory Value on the GL
-
What do you use product cost estimate for ? (SD,FI,PA,CO/PP perspective)
- Material Pricing in SD
- Material Valuation In FI
- Profitability Analysis (PA)
- Cost object controlling (CO/PP)
-
What is the effect of Releasing a Product Cost Estimate in FI ?
Updating (posting) the new stock value to the G/L Material Stock account (raw, semi, finished)
-
What are the steps of material planning in PP ?
- Create product cost estimate (if necessary)
- Forecast of future demand (SOP)
- Demand Transfer
- -----Creates independent requirements and dependent requirement
- Run MRP
- -----Generates planned orders
- Convert Planned Orders to Production Orders
- -----Converts Dependent Requirements to Order Reservations
-
What is allowed after the Production Order is released (None of the following happens until an order is released)?
- Goods issue is allowed (called material withdrawal or staging in the slides)
- CO captures actuals and variance on the costing sheet in the production order
- Shop Floor Activities can start (work can be performed on the order)
- Confirmations of operations can be done.
- Goods receipt is allowed → IM, FI, CO
- Settlement can be performed
-
What happens when a Goods Receipt is posted for a production order?
- Generates Controlling document [most important COGM]
- Generates Accounting document [most important- inventory value finished goods increases]
- Generates Material doc [most important- posting record of 101 movement into IM stock)
- --Transfer Requirement (TR) in WM is created(optional if using WM module)
- --GR slip (optional output)
- --Output (optional)
- --Prod Order Status changes
- --Stock quantity increase in finished goods in IM
- --Account determination to the GL to the stock G/L account
- --General Ledger Account for stock is posted
-
What information does every material movement have in IM ?
- Material Number
- Org Unit Levels
- Movement type
- Quantity
-
Stock transfer vs. stock transport order
- A stock transfer occurs in IM only MRP can’t plan/see the move
- A stock transport order is a type of purchase order, provides visibility to MRP into inventory movements so it can plan accordingly.
-
Where do you create deliveries?
At a shipping point (which is an org unit)
-
What are the 3 org units that make up a Sales Area?
- Sales Org
- Distribution channel
- Division
-
Org Structure for SD.
- Client
- Company Code
- Sales Area
- Plant
- Storage Location
- Shipping Point
-
A sales order can only be created in a single sales area per sales doc. (you can see the sales area in the header)
True
-
What are the Master Data objects on a sales order?
- Customer Master (x4; sold to, ship to, bill to, payer) [required]
- Material Master [required]
- Condition Master [required]
- Output Master
- Customer material info record (optional)
-
What are the 3 sections/parts of a customer master?
- General data
- Company code data
- Sales area
-
What are the 4 mandatory partner functions on a sales order?
- Sold to
- Ship to
- Bill to
- Payer
-
What are the 4 categories of condition classes in SD pricing?
- Prices
- Freight
- Surcharges/Discounts
- Taxes
-
Transfer Orders are used for picking in SAP WM
(which can be EWM, WM or lean WM)
-
When do you get an A/R posting and revenue posting in the order to cash process?
When the invoice in SD (Billing) is created
-
What are the effects of creating an SD billing document?
- Posts FI G/L’s for A/R , Revenues and Taxes (maybe more)
- Updates order [doc flow]
- Updates delivery [doc flow]
- Updates sales info system
- Updates customer credit management account (A/R)
- Updates profitability analysis
-
What are the worklists in SD?
- Shipping (delivery due list)
- Picking
- Goods issue
- Billing
-
What kind of things do profit centers represent?
- Organizations
- Line of business
- Location [i.e. geographic]
-
What are the typical types of questions that can be asked with Profit Center Accounting?
- What is the operating profit of a profit center?
- -----Contribution
- Which fixed asset value is assigned to a profit center?
- -----Return on investment
- Which areas of responsibility exceeded their plan during the last month?
- -----Cost management
- Which goods and services were provided or sold in the enterprise?
- -----Management of internal sales and activities
-
What are the typical questions answered by Profitability Analysis?
- Contribution of individual market segment
- Contribution margin target of individual sales units
- Success of marketing activities
- Revenue and cost structure
-
Where do you view all transaction history of an asset?
- Asset history sheet (which only records Asset transactions)
- -----Can be linked to controlling activities
- Can also view on the Asset Explorer
-
Where do you find the depreciation key on an asset?
Depreciation Parameters
-
How many depreciation areas can an asset have?
As many as required
-
What is required for an Asset transaction
- Posting key
- Transaction type
-
What are the types of internal orders?
- Overhead cost centers
- Investment orders
- Accrual orders
- Orders with revenue
-
What does an internal order do?
- Plan cost
- Post Actual costs (track)
- Post commitments (track)
- Can settle to an asset master record or any true cost object
-
Which 2 documents generate commitments (when an IO is present)?
- Purchase requisition
- Purchase order
- -----Projects can also generate and track commitments
-
What can be a receiver of costs during settlement?
- Any true cost object (i.e. cost center, order, project, asset, etc…)
- G/L
-
When is an Internal Orders value at zero?
After a FULL settlement
-
What is a depreciation run?
A periodic transaction that is run for assets
-
What is the Org structure for Plant Maintenance?
- Client
- Company code
- Plant
- Maintenance planning plant
- Maintenance plant
-
What is a functional location?
Hierarchical ordered structure (mask) that represent a technical system, building or part thereof. They could described as:
- Spatial (i.e. “building 1”)
- Technical (i.e. “pump”)
- Functional or process-oriented
-
Which are the technical objects (master data for maintenance orders)?
- Functional Location
- Equipment
- Serial numbers
- Material
- BOM
-
Where will you see an assigned construction type?
- Equipment master
- Functional Location
-
What views does an equipment master record have?
- General
- Location
- Organization
- Structure
-
What are the steps of corrective/unplanned maintenance?
- Notification
- Planning
- Control
- Execution
- Completion
-
What are the reference technical objects in a maintenance notification?
- Equipment
- Assembly
- Functional location
- Material with serial #
-
What are the steps for performing maintenance with a stock item?
- Order (with automatic reservation) [PM/MM]
- Check (availability check) [PM/MM]
- Release (Reservation / MRP) [PM/MM/CO]
- Goods Issue (for order) [PM/MM/FI/CO]
- Technical completion [PM/MM]
-
What are the steps for performing maintenance with a non-stock item?
- Order (with auto purch. Req.) [PM/MM]
- Purchase order [PM/MM/CO]
- Goods Receipt [PM/MM/CO/FI]
- Technical Completion [PM/MM]
- Invoice [PM/MM/FI/CO]
-
What is being posted during overall completion confirmation?
- Time
- Material
- Measurements and activities, tasks, services
-
What are the steps of corrective maintenance?
- Create order [PM]
- Plan and cost (Plan) [PM/MM/CO]
- Execute and cost (Actual) [PM/MM/CO/FI]
- Invoice receipts (non-stock) [PM/MM/CO/FI]
- Settlement [PM/MM/CO/FI]
- Business completion
-
Why would project systems be used?
- Something that’s complex/unique
- A need for planning and control (i.e. budgets, dates, payments)
- It’s very cross-departmental (SD, purchasing, accounting)
- A hierarchy of project parts/components is needed
-
What is a network?
A series of related activities
-
What are the functions of a WBS element?
- Dates
- Budget
- Commitments
- Periodic processing
- Payment data
- Costs/revenues
-
What are the periodic processing activities in a project?
- Overhead, process costs
- Interest calculations
- Results analysis
- Settlement
-
What are the functions of a network/activity?
- Internal activity
- External activity/service
- Materials
- Periodic processing
- Costs activity
- Milestones
-
What are the planning activities for a project?
- Project structures
- Dates
- Payments
- Resources
- Materials
- Costs & Revenues
-
What are the parts of cost planning in a project?
Overall planning
Cost element planning
Unit costing
Easy cost planning
Projects and orders
Cost planning using activities/network costing
-
What do you do with HR time entered in CATS?
- Track attendance/absence
- Confirmation of activities
- Internal cost allocations
- Services
-
What are target components for CATS time transfer?
- HR
- Controlling
- Plant maintenance/Customer Service
- Project systems
-
What are the period end activities for a project?
- Settlement
- Allocations
- Overhead rules
- Project interest calculations
- Cost forecast
- Progress analysis
- Results analysis
- Incoming orders
-
What are the SAP ERP HCM processes?
- Organizational Management
- SAP e-recruiting
- Personnel Management
- Personal Development
- Training & Event Management
- Time management
- Performance management
- Payroll
- Personnel Cost Planning
-
What is the enterprise structure in HR (organizational structure)?
- Client
- Company Code
- Personnel Area
- Personnel sub-area
-
What is the personnel structure in HR?
- Employee group
- Employee sub-group
- Payroll area
-
What is the organizational structure/plan in HR?
- Org unit
- Position
- Job key (“team leader”, description of duties of job)
- Person
-
What is a payroll area?
An org unit that is used for running payroll.
-
What is the relationship between a person, a position and organizational management?
A person is assigned to a position, which is then assigned to:
- Personnel structure
- Cost center
- Org unit
- Job
- Enterprise structure
-
What are the ways to maintain a Personnel File?
- Single Screen (one employee, one info type)
- Fast Entry (one info type, multiple employees)
- Personnel Actions (one employee, multiple info-types)
-
What are the points of integration within personnel development?
- Timing and event management
- Organizational management
- Personnel administration
- E-recruiting
- Logistics (POs and goods receipt for external training services)
- Shift planning
- Enterprise compensation management
-
What are the appraisal types?
- 360 degree
- Personnel
- Surveys
- Course
-
What can an employee maintain in ESS employee self-service?
- Time management
- Skills and appraisals
- Training
- Life and work events
- Personal information
- Benefits
-
What can a manager maintain via MSS Manager self-service?
Reporting
Recruitment
Compensation
Internal→ Activity allocation
Attendance
Employee review
Assets
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