Project Auditing

  1. What are the 3 major tasks of a project audit?
    • -Evaluate if the project delivered the expected benefits to all stakeholders.
    • -Assess what was done wrong and what contributed to success.
    • Identify changes to improve the delivery of future projects.
  2. What are the 6 project audit components?
    • A review of why the project was selected
    • A reassessment of the project’s role in the organization’s priorities
    • A check on the organizational culture to ensure it facilitates the type of project being implemented
    • An assessment of how well the project team is functioning well and if its is appropriately staffed
    • A check on external factors that might change where the project is heading or its importance
    • A review of all factors relevant to the project and to managing future projects
  3. What is an In-Process project audit?
    Allow for corrective changes if conditions have changed and for concentration on project progress and performance.
  4. What is a Post-Project audit?
    Take a broader and longer-term view of the project’s role in the organization and emphasize improving the management of future projects.
  5. What are some "Factors Influencing Audit Depth and Detail"?
    • Organization size
    • Project importance
    • Project type
    • Project risk
    • Project size
    • Project problems
  6. What are the 3 steps in conducting a project audit?
    • Step 1: Initiation and Staffing
    • Step 2: Data Collection and Analysis
    • Step 3: Reporting
  7. What are 6 Characteristics of audit leaders?
    • No direct involvement or direct interest in the project
    • Respect (perceived as impartial and fair) of senior management and other project stakeholders
    • Willingness to listen
    • Independence and authority to report audit results without fear of recriminations from special interests
    • Perceived as having the best interests of the organization in making decisions
    • Broad-based experience in the organization or industry
  8. In "Data Collection and Analysis", what 2 views are there, and what are some example questions from each view?
    • Organization View
    • Was the organizational culture supportive and correct?
    • Was senior management’s support adequate?
    • Did the project accomplish its intended purpose?
    • Project Team View
    • Were the project planning and control systems appropriate for this type of project?
    • Should all similar projects use these systems?
    • Did the project conform to plan for budget and schedule?
  9. What does the "Audit Report Content Outline" consist of (in order)?
    • Classification of project
    • Analysis of information gathered
    • Recommendations
    • Lessons learned
    • Appendix
    • Summary Booklet
  10. What goes into the Classification of the project?
    • Project type
    • Size
    • Staffing
    • Technology level
    • Strategic or support
  11. What goes into the Analysis of Information Gathered?
    • Project mission and objectives
    • Procedures and systems used
    • Organization resources used
  12. What goes into Recommendations?
    Corrective actions
  13. What goes into Lessons Learned?
  14. What goes into the appendix?
    Backup data
  15. What are 8 key points in conducting audits?
    • Have automatic times or points when audits will take place. Surprises should be avoided.
    • Conduct audits carefully and with sensitivity.
    • Audit staff must independent from the project.
    • Audit reports need to be used and accessible.
    • Audits support organizational culture.
    • Project closures should be planned and orderly.
    • Certain “core conditions” must be in place to support team and individual evaluation.
    • Conduct individual and team evaluations separate from pay or merit reviews.
  16. What are 8 guidelines for conducting a project audit?
    • It should be known that the audit is not a witch hunt.
    • Keep focused on project issues, not what happened or by whom.
    • Audit activities should be very sensitive to human emotions and reactions. The inherent threat to those being evaluated should be reduced as much as possible.
    • Accuracy of data should be verifiable or noted as subjective, judgmental, or hearsay.
    • Senior management should announce their support for the audit, and see to it that the audit group has access to everything.
    • Operate with the objective of learning and conserving valuable information, rather than trying to prosecute people.
    • The audit should be completed as quickly as reasonable.
    • The audit leader should be given access to senior management above the project manager.
Card Set
Project Auditing
Week 8