What are the 3 major tasks of a project audit?
- -Evaluate if the project delivered the expected benefits to all stakeholders.
- -Assess what was done wrong and what contributed to success.
- Identify changes to improve the delivery of future projects.
What are the 6 project audit components?
- A review of why the project was selected
- A reassessment of the project’s role in the organization’s priorities
- A check on the organizational culture to ensure it facilitates the type of project being implemented
- An assessment of how well the project team is functioning well and if its is appropriately staffed
- A check on external factors that might change where the project is heading or its importance
- A review of all factors relevant to the project and to managing future projects
What is an In-Process project audit?
Allow for corrective changes if conditions have changed and for concentration on project progress and performance.
What is a Post-Project audit?
Take a broader and longer-term view of the project’s role in the organization and emphasize improving the management of future projects.
What are some "Factors Influencing Audit Depth and Detail"?
- Organization size
- Project importance
- Project type
- Project risk
- Project size
- Project problems
What are the 3 steps in conducting a project audit?
- Step 1: Initiation and Staffing
- Step 2: Data Collection and Analysis
- Step 3: Reporting
What are 6 Characteristics of audit leaders?
- No direct involvement or direct interest in the project
- Respect (perceived as impartial and fair) of senior management and other project stakeholders
- Willingness to listen
- Independence and authority to report audit results without fear of recriminations from special interests
- Perceived as having the best interests of the organization in making decisions
- Broad-based experience in the organization or industry
In "Data Collection and Analysis", what 2 views are there, and what are some example questions from each view?
- Organization View
- Was the organizational culture supportive and correct?
- Was senior management’s support adequate?
- Did the project accomplish its intended purpose?
- Project Team View
- Were the project planning and control systems appropriate for this type of project?
- Should all similar projects use these systems?
- Did the project conform to plan for budget and schedule?
What does the "Audit Report Content Outline" consist of (in order)?
- Classification of project
- Analysis of information gathered
- Lessons learned
- Summary Booklet
What goes into the Classification of the project?
- Project type
- Technology level
- Strategic or support
What goes into the Analysis of Information Gathered?
- Project mission and objectives
- Procedures and systems used
- Organization resources used
What goes into Recommendations?
What goes into Lessons Learned?
What goes into the appendix?
What are 8 key points in conducting audits?
- Have automatic times or points when audits will take place. Surprises should be avoided.
- Conduct audits carefully and with sensitivity.
- Audit staff must independent from the project.
- Audit reports need to be used and accessible.
- Audits support organizational culture.
- Project closures should be planned and orderly.
- Certain “core conditions” must be in place to support team and individual evaluation.
- Conduct individual and team evaluations separate from pay or merit reviews.
What are 8 guidelines for conducting a project audit?
- It should be known that the audit is not a witch hunt.
- Keep focused on project issues, not what happened or by whom.
- Audit activities should be very sensitive to human emotions and reactions. The inherent threat to those being evaluated should be reduced as much as possible.
- Accuracy of data should be verifiable or noted as subjective, judgmental, or hearsay.
- Senior management should announce their support for the audit, and see to it that the audit group has access to everything.
- Operate with the objective of learning and conserving valuable information, rather than trying to prosecute people.
- The audit should be completed as quickly as reasonable.
- The audit leader should be given access to senior management above the project manager.