4.1 Agency Organizational Description

A ____________ is a subordinate organizational component w/in the agency and is commanded by a major or chief deputy

A ___________ is a subordinate organizational component w/in a division and is commanded by a captain.

A __________ is the principle subordinate organizational component w/in a bureau or district, and is suspended by a LT/Administrator.

A ____________ is the principle subordinate organizational component w/in a section and is supervised by a SGT/Supervisor w/the exception or designated components.

The _______________ is the chief executive officer of the Sarasota Co Sheriffs office.

The _________ reports directly to the Sheriff. The ____________ is in command of the agency and acts as sheriff in all regards during the Sherriff's absence.

Each member shall be accountable to only one _______ at any given time.

No component of the agency shall have more than _______ in direct command at the same time.

Supervisors are responsible for acting in __________ requiring immediate supervisory attention.

The organizational components w/in the personal span of control of the sheriff shall be grouped by__________.

By _______________ of each year, agency B/C's vir their division majors shall submit to the sheriff a detailed program of proposed goals and objectives for the next fiscal year.

By ______________ of each year, the goals & objectives for the agency and for each component shall be compiled and made available to all agency members.

5.1 Sheriff and Staff authority

The _____ cannot shift this responsibility to any other individual.

Each subordinate supervisor will be responsible for all ________.

The duties of the sheriff include____________.

The Sheriff may assign, detain, or transfer any employee of the S.O. whenever such action is _______________.

________________ are expected to assure personal command of any serious emergency situation, major catastrophe or major crime scene.

The Sheriff will appoint a ___________ to act in his/her capacity or absence who will be responsible for command of office operations and remain available at all times.

It is the responsibility of the _____________ to apprise the Sheriff of all matters requiring attention and/or action.

The _______ is any person having charge of any section subsection squad shift of other such unit will be considered a __________.

All orders issued by the Sheriff to subordinate employees will be issued through the ___________ except under conditions calling for direct action.

5.2 Supervisors Responsibility  and Authority

_________________ will initial proposals for change in policy or S.O. operations and will solicit ideas from tier subordinates.

A major responsibilities of a supervisor is the ________________ of his or her subordinates.

Super are to take a personal not a _________ interest in their subordinates.

A Dep. of junior rank may take command of a situation by identifying self and announcing intent to the dep. then in charge, only when such dep. is __________.

Whenever supervisors of equal rank are present at the scene of an incident the super. w/_________.

Employees will be required to take direct orders from and be accountable to __________.

Supervising employees shall exercise direct command over sub. outside their units where the ______________.

When members of 2 or more organizational components are involved in an incident, the ranking member present from the organizational component responsible for _____________ shall assume responsibility  and take command of the investigation.

When an incident is Bi-Jurisdictional a ___________ will be established using the above standard from both jurisdictions.

Supervisors must win the support of their employees by ________________.

Senior officers will assume command only under one or more of the following:
1.
2.
3.
4.

A super exercising leadership ability issues verbal orders w/o resorting to______________.

A ranking officer shall immediately report any policy incident of a serious nature to__________.

5.3 Written directive system

Members are permitted to recommend ___,______, or _______ of any G.O. or written directive.

The _______ will prepare in sufficient numbers the correct G.O's to be distributed along w/loose leaf supplement.

Each ________ will also prepare the distribution control log.

Bureau manuals will be reviewed _________ and approved by the B.C.

Policy and/or procedure can be temp. revised by memo prior to the issuance of an updated G.O. w/approval by ________.

Each G.O. shall be reviewed at least __________.

All bureau policies and Procedures shall be reviewed at least _________.

___________ is issued when minor changes are made to a general order.

____________ will be printed in their entirety and distributed as they become effective.

Each manual will be numbered and a record maintained for ____________. __________ shall be responsible for the issuance and reissuance of manuals w/proper signature receipts for each manual.

The G.O. manual is the property of the SSO and considered to be valued at __________.

G.O.'s may be formulated at any __________.

___________ are permanent written directes issued by the sheriff relating to a specific matter affecting the sheriffs office.
_______ shall have the sole authority to issue a G.O.

_____________ are written directives stating methods and procedures to be followed by all members, units and sections w/in the issuing Bureau.

__________ are a compilation of specific procedures methods, conduct, and activities that are either prohibited by  or regulated through the sheriff from which no deviation is permitted.

____________ is correspondence of a general or informational nature, which can be generated by any member.

Manuals will be surrendered by individuals whose employment is interrupted by a leave of absence of more than __________.

Each __________ will also prepare the distribution control log.

When the entire GO manual is re-printed, the ____________ will be incorporated into the most current edition.

When a minor change is made to a GO, a ____________ or __________ will be issued.

5.4 Official agency correspondence

The nuances of policy as interpreted by the sheriff and his staff in inter and intra office correspondence and written communication w/business, industry social and civil orb. and members of the public must be shared. To that end, a correspondence ______________ is established.

All official incoming correspondence will be acted upon promptly if unable to reply w/in a reasonable time, ____________.

The daily read file will be under the direct control of _________________.

Correspondence not meeting the specified criteria shall be forwarded to the appropriate ______________ for a decision if doubt exists.

Employee mail trays shall be checked _________ and kept cleaned out.

The use of _______________ by S.O. members is encouraged as a method of conducting official business.

Members are advised that they do not maintain any ______________ in emd equipment or it's content.

___________ email is not public record and may be deleted as the author deems appropriate.

Employees shall not utilize the SSO provided internet for more than ________________.

__________ messages do not set policy, establish guidelines or procedures, certify a transaction, or become a receipt.

__________ are those records which document or set official policies actions decision or transactions and are for the perpetuation or formulation of knowledge.

Personnel may make off duty use of agency computers for ____________.

5.6 Telecommunicating policy

Long distance calls shall be placed for _________ only.

Consideration shall be given to the use of the ______ when possible.

Use of facsimile machines is limited to __________.

Personal use that is of ________, and w/the B. C. approval is authorized.

Use of agency mobile phones is limited to _________, unless an ____________ exists.

To promote safe vehicle operation, no person shall operate an agency motor vehicle upon a public highway while using a mobile telephone when ________.

Unless engaging in an ___________.

Employees receiving an unlawful order shall/will ____________.

Any employee given an order which is ___________ need not obey such an unlawful order.

Circumventing the chain of command:
a.
b.
c.
d.