Volume 1 Section 4

Making sure that all the MM and Equipment documents are up to par

Any documentation that requires processing through document control

By comparing the source documents with the document control record (DCR)

• 1. SN
• 2. Document Number
• 3. Quantity
• 4. U/I
• 5. System Designator

• 1. Report of Surveys
• 2. Statements of Charges
• 3. Cash Collection Vouchers
• 4. Reports of Discrepancy in Shipments

Tracking source documents

• 1. It shows whether you should destroy a document or file it in the permanent document file (F= fileable, D= Destroyable)
• 2. It shows receipt of, and processing of, a fileable or destroyable document.

Receipt, processing and filing of a file document

Receipt of document to be destroyed and that the document was destroyed after verification

15 days

• Daily Transaction Register
• Lists information from the transactions stored in the daily transaction history area of the MM database

• 1.Consolidated Transaction register
• 2.Prepared to replace D06
• 3.Gives managers a record of all transactions processed.
• 4.Is used as an audit trail in determining the accuracy and completeness of transactions processed.
• *Prime source of data needed to prepare RVP documentation
• 5. Lists of all transactions during a period of time usually a week or month

• Transactions stored in the daily transaction history area within the SBSS
• **Maintain a copy of it on disk for 2 years

• 1.Conversion Audit List
• 2.Lists all item records and their related repair cycle and detail records
• 3.Historical document

• Weapons Inventory Listing
• Is used to inventory all weapons accounted for on item/detail records and assigned controlled item code 4
• * M&S officer and the AO sign the letter attached to the listing
• *Kept for 2 years.

• 1.Shipment Loss Analysis
• 2.Mandatory analysis showing the processing of tracer action required (TAR) receipts
• 3.Manages and surveys shipped property

• **Comes in 3 parts:
• 1. Potential Losses
• 2. Actual Losses
• 3. Recovered Shipments

Kept for one year!

• 1. Consolidated IAD Register
• 2. Helps the AO evaluate the accuracy of the account and identify areas where adjustments are being made
• 3. Must file within 30 days of the date that it was prepared

• To ensure that an item has been shipped
• *Retained on the computer for 60 days (CONUS); 120 days (OCONUS) and DRMO

Either a Shipment suspense detail or shipped-not-credited (SNC) detail

• 1. Shipment-not-credited
• 2. A funded item was shipped for credit or a latent defect/damaged in shipment item was shipped and credit has not yet been recieved
• *Detail Type C

• Cargo Movement Operations System
• A computer database system used to track and move materiel worldwide

• Shipment suspense image
• Use when you dont have CMOS

• Delinquent Shipment Listing
• *Processed every 2 weeks unless your base has the automated SBSS/CMOS interface with the TMF, process every week
• * Processed in 6 parts

Contain delinquent shipment-suspense or SNC detail records that have not been updated with transportation data.

Contains shipment detail records for which the TMF has provided an estimated date shipped, but not a transportation hold code.

• Contains a seperate list of delinquent shipment suspense detail records. These are all transfers to DRMO that were shipped through the base channels, but have not been updated with an SSC input.
• **Deliv. Flag T= SHP moved directly to DRMO

Contains all shipment-suspense and SNC detail records for which the TMF has not provided an in-checker code and in-checker date. This is an indication that TMF has not received the property for shipment

Lists records for which the in-checker code and date are present but the TCN or mode of shipment is blank.

• 1. DC- responsible for initiating and processing RVP inputs to correct documentation errors found during QC checks
• 2. RCS- responsible for initiating and processing RVP inputs to correct errors involving assets under DIFM control except for organizational refusals.
• 3. Inventory- initiates and processes RVP inputs to correct overages and shortages of warehouse assets found during inventories or caused by an error from a previous input.
• 4. Customer Service- initiate and process RVP inputs when items are verified as overpriced

DIRECT CHARGE

EXCESS EQUIPMENT

REFERRAL ORDER

REDISTRIBUTION ORDER

• 1. Excess were issued
• 2. Wrong items were issued and returned after they were signed for

• Call up the 1AM screen using TRIC 1AM.
• You'll need the TTPC code, date and serial number of the transaction you want to RVP