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alphabetic filing
any system that arranges names or topics according to the sequence of the letters in the alphabet
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alphanumeric
relating to systems made up of combination of letters and number
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audit
a formal examination of an organization's or individuals accounts or financial situation, a methodic examination and review
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augment
to make greater, more numerous, large or more intense
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caption
a heading, title, or subtitle under which records are filed
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chronologic order
arranged in or according to the order of time
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continuity of care
continuation of care smoothly from one provider to another so that the patient receives the most benefit and no interruption in care
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dictation
the act of uttering words to be transcribed
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direct filing system
filing system in which material can be located without consulting an intermediary source of reference
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gleaned
gathered bit by bit
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indirect filing system
a filing system in which intermediary source of reference must be consulted to locate specific files
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microfilm
a film with a photographic record of printed or other graphic matter on a reduced scale
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numeric filing
the filing of records, correspondence or cards by number
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objective information
information gathered by watching or observing a patient ( information provided by the physician)
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obliteration
the act of making undecipherable or imperceptible by oscuring or wearing away
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OUTfolder
a folder used to provide space for the temporary filing of materials
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OUTguide
a heavy guide used to replace a folder temporarily removed from the filing space
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power of attorney
a legal instrument authorizing a person to act as the attorney or agent of the grantor
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pressboard
a strong, highly glazed composition board resembling vulcanized fiber, heavy card stock
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procrastination
intentional postponement of doing something that should be done
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provisional diagnosis
a temporary diagnosis made before all test results have been received
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purging
the process of moving active files to inactive status
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quality control
an aggregate of activities designed to ensure adequate quality, in manufactured products or in the service industries
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requisites
entities considered essential or necessary
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retention schedule
a method or plan for retaining or keeping medical records, as well as their movement from active to inactive, to closed filing
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shelf filing
a system that uses open shelves rather than cabinets for storing records
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shingling
a method of filing in which a report is laid on top of the older report, resembling the shingles of a roof
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subjective information
information gained by questioning the patient or taking it from a form
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tickler file
a chrononlogic file used as a reminder that something must be dealt with on a certain date
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transcription
a written copy of something made either in long-hand or by machine
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vested
granted or endowed with a particular authority , right, or property , to have a special interest in
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