chapter 13

a title conferred by a college, university, or professional school upon completion of a program of study

having qualities that make one liked and easy to deal with

furnishing with notes that are usually crititcal or explanatory

to have filed or collected records or documents

a durable formal paper use for documents

placed in a specific division of a system of classification

group of words containing a subject and predicate and functioning as a member of a complex or compound sentence

a method of payment used when an article or item is delivered and payment is expected before it is released

expressing much in brief form

assuming an air of superiority

 the second and following pages of a letter

marked by rude or peremptory shortness

to disperse throughout

mail sent within the boundaries of the United States and its territories

to prepare for publication or public presnetation to alter, adapt or refine

directly abutting or immediately adfacent, having no indention

a measure around a body or an item

the studey of the classes of words their inflections and relations in the sentence

mail that is sent outside the boundaries of the USA and its territories

belonging to the essential nature or constitution of a thing , indwelling , inward

groups of words with a specific grammatical function such as a noun pharse or an adjective pharse

a set of pictures , drawings , documents or photograhps

a quantity of paper wighing 20lb or consiting of variously 480, 500, or 516 sheets

the receiver of some thing or item

sellers of stationery

• . a number based on the weight of a ream 500 sheets ( 17x 22inch paper)
• . the lager the number the heavier the paper
• . common weights are 16, 20 and 24 lb.

exceeding what is sufficient or nessessary

something that establishes or serves as a pattern

a marking in paper resulting from differences in thickness usually produced by the pressure of a projecting design in the mold

. a person, place or thing and can also be thoughts, ideas or concepts.

. proper nouns are specific

exampes: freedom, bank, Mrs. Adams, Dallas

replace nouns , provide writer with shortcuts so that proper nouns are not constantly repeated

examples: he, she, it , us , they

. are action words that express movement

. linking verbs express a condition or state of

examples: runs, drove , typed

linking verbs: is , am , are , was be been

• . describe nouns and pronouns
• . may show wich one, how many , what kind

examples: goldne , mangy, crooked

Articles: a, an , the

• . describe verbs, adjectives, or other adverbs
• . specify when , where to what extent or how

examples: unusually , never, quite

. connecting words that show a realtionship between nouns, pronouns or other words in a sentence

examples: by, from, of , to , in , at , with , into, on

. join words or phrases

examples: and , or , nor but

• . professional
• . accurate
• . complete
• . effective in getting across the intended message

• . public relations tells the organization's story
• . presents the organization in the best possible light
• . communicates all of the aspects of the  business

• . declarative
• . interrogatory
• . imperative
• . exclamatory

• . subject-predicate
• . suject-object
• . subject-complement

• . sentence fragment
• . run-on sentence
• . comma splice

• . provide high resolution
• . produce images of written text and documents
• . can be used to store documents more efficiently than with paper copies

• . computers
• . copiers
• . scanners
• . printers

• . all sulfite ( wood pulp)
• . all-cotton fiber (rag)

paper quality affects the impact of the communication on the reader

. standard of letter: 8½ x 11 inches

. Monarch or Executive 8¼ x 10½ inches

. Baronial 5½ x 8½ inches

. Legal 8½ x 14 inches

. No 10 general business size

. No 6¾ often used for statements

. window 

. block

. Modified block or standard

. Modified block indented

. Simplified

. all lines flush to the left margin

. very efficient

. less attractive

. dateline, complimentary closing, and typewritten signature all begin at the center

. all other lines begin flush with the left margin

identical to block except that the first line of each paragrah is indented five spaces

. all lines flush with the left margin

. salutation replaced with all-capital subject line on the third line below the subject line

. omit the complimentary closing

. enter all-capital typewritten signature belwo the body of the letter