117 Supply

• The responsibility of Material Control is to provide
• material support to their cognizant organizations and coordinate indirect
• material requirements to ensure the material ordered is the material required
• and delivered to the work centers. Material Control shall:
• (1) Establish delivery/pickup points for material ordered.
• (2) Maintain liaison with the supporting ASD on maintenance
• material matters to ensure the material needs of the organization are
• satisfied.
• (3) Prepare documents for material required for operational
• support, for example, aviation fuel, lube oil, flight clothing, and material
• carried in service market outlets.
• (4) Furnish information to the Supply activity on the
• identity and quantity of material.
• (5) Establish procedures to ensure proper operation of tool
• rooms and the performance of tool inventories.
• (6) Ensure surveys are prepared in the event of loss,
• damage, or destruction of accountable material.
• (7) Perform memorandum OPTAR funding, accounting, charting,
• and budgeting of costs. A separate material control register is maintained for
• each OPTAR held.
• (8) Maintain adequate accountability of material and
• equipment on custody.
• (9) Maintain inventory control of authorized allowances of
• material listed in the IMRL and authorized allowance lists.
• (10) Validate NMCS/PMCS requisitions daily and maintain (by
• aircraft BUNO) current NMCS/ PMCS status records.
• (11) Perform an inventory
• of aircraft, with technical assistance, upon receipt or transfer to ensure
• inventory log entries are made, and inventory shortage listings are prepared
• and forwarded to Maintenance Control for inclusion in the AIR.

• a. Flight Operations
• Fund (OFC-01)
• The following is a list of expense type transactions that
• are proper charges to the flight operations OPTAR:
• (a) Aviation fuels consumed in flight operations.
• (b) Initial and replacement issues of authorized items of
• flight clothing and flight operational equipment for pilots and flight crews.
• (c) Consumable office supplies for aviation squadrons.
• (d) Aerial film, recording tape, and chart paper consumed in
• flight.
• (e) Flight deck shoes and safety shoes used by squadron
• personnel directly involved in the readiness, launch, and recovery of aircraft.
• (f) Liquid and gaseous oxygen consumed during flight by the
• aircrew.
• (g) Nitrogen used in aircraft and weapon systems.
• (h) Aircraft maintenance costs and repair parts when
• obtained from any other military source.
• (i) COG 1I forms when not directly used in support of
• maintenance.
• (j) Consumable ASW operations center supplies when consumed
• in flight.
• (k) Publications (other than those of a recreational nature)
• used to impart technical and professional knowledge to officers and enlisted
• personnel of the command.
• (l) Plaques for the CO and XO offices only.
• (m) Special identification clothing, for example, flight
• deck jerseys and helmets, used by squadron personnel in the readiness, launch,
• and recovery of aircraft.
• b. Aviation Fleet
• Maintenance (AFM) Fund
• AFM Funds will be used to finance the cost of the following:
• 1) Paints, wiping rags, towel service, cleaning agent, and
• cutting compounds used in preventive maintenance and corrosion control of
• aircraft.
• 2) Consumable repair parts, miscellaneous material, and Navy
• stock account parts used in direct maintenance of aircraft, including repair
• and replacement of FLRs, AVDLRs, and related SE.
• 3) Pre-expended, consumable maintenance material meeting
• requirements of NAVSUP Publication 485 and NAVSUP Publication 567 used in
• maintenance of aircraft, aviation components, or SE.
• 4) Aviation fuel used at I-level in test and check of
• aircraft engines during engine buildup, change, or during maintenance. Oils,
• lubricants, and fuel additives used at both O-level and I-level.
• 5) Allowance list items (NAVAIR 00-35QH-2) used strictly for
• maintenance, such as impermeable aprons, explosive handlers coveralls,
• industrial face shields, gas welders gloves, industrial goggles, and
• nonprescription safety glasses.
• 6) Fuels used in related SE (shipboard only).
• 7) Replacement of components used in test bench repair.
• 8) Maintenance or equipment replacement of aircraft loose
• equipment listed in the AIR.
• 9) Consumable hand tools used in the readiness and
• maintenance of aircraft, maintenance and repair of components, and related
• equipment.
• 10) Safety and flight deck shoes used in maintenance shops.
• 11) Repair and maintenance of flight clothing and pilots and
• crew equipment.
• 12) Authorized decals used on aircraft.
• 13) Replacement of consumable tools and IMRL allowance list
• items.
• 14) Items consumed in interim packaging and preservation of
• aviation fleet maintenance repairables.
• 15) Items, such as MAFs, MAF bags, equipment condition tags,
• and COG 1I forms, and publications, used in support of direct maintenance of
• aviation components or aircraft.
• 16) Authorized special purpose clothing for unusually dirty
• work while performing maintenance of aircraft.
• 17) Civilian labor only when used in direct support of AFM
• (requires ACC/TYCOM approval prior to use).
• 18) Costs incurred for IMRL repair.
• 19) Replacement of general-purpose electronic test equipment
• allowance items which are missing or unserviceable (COG Z).
• 20) Oils, lubricants, and fuel additives consumed during
• flight operations.
• 21) Navy stock account repairable material (non-AVDLR) used
• in direct maintenance of aircraft component repair, or related SE.
• 22) The requisitioning of material incidental to TD
• installation, for example, fluids, epoxies, and shelf life items, not to exceed
• one thousand dollars per TD per squadron.
• 23) IMRL/TBA replenishment/replacement.

• a. Ordering parts and
• material

• Requests for parts and material for indirect support of
• weapon systems maintenance are forwarded by work centers, and support areas, to
• Material Control.
• NALCOMIS Operated Material Control shall:
• (1) Receive requirements from work centers and support areas
• (O-level).
• (2) Use appropriate automated procedures to provide data to
• the ASD (O-level).
• (3) Enter date and time ordered in the register to reflect
• the exact time of submission to ASD. This time is required for determining
• accurate NMCS start time and conducting follow-up inquiries (O-level).
• (4) Approve or disapprove indirect material requirements
• from work centers by reviewing message mailbox (I-level).
• b. Receipt and
• delivery of parts and material
• (1) Receive the material and a DOD Single Line Item
• Requisition System Document (DD 1348) (or facsimile form) from the ASD MDU.
• (2) Sign the DD 1348 copy as receipt.
• (3) Enter the date and time the material is delivered to the
• specified delivery point on the DD 1348.
• (4) Determine if the component is ASR, EHR, or SRC card
• traceable and that the appropriate ASR, EHR, or SRC card is with the component
• before forwarding it to the work center. If the appropriate record or card is
• not received with the component and a replacement RFI component is not
• available, contact COMNAVAIRSYSCOM (AIR-3.6.2.3) for reconstruction or
• disposition directions.
• (5) Distribute received material to the appropriate work
• center.
• (6) Obtain signature of work center personnel receiving
• material on DD 1348.
• (7) Turn in defective repairable CRIPL components within 24
• hours of receipt.
• c. Turn-in of
• defective components
• a. Repairable material will be removed from an aircraft and
• made available for turn-in when a replacement is requested, unless specifically
• authorized to remain in place by the CRIPL. When the replacement CRIPL item is
• received, turn-in of the old item must be made within 24 hours. Supporting
• Supply activities shall strictly enforce the one-for-one exchange of
• repairables using the CRIPL to identify the authorized exceptions.
• b. All defective repairable components shall be wrapped
• using a cushioning material, cellular plastic film (bubble wrap) PPP-C-795,
• class 1 or class 2, for short term protection of equipment from handling and
• shock when the component is turned in to Supply.

• Military Standard Requisitioning and Issue Procedure - A
• uniform procedure established by DOD for its own use to govern requisition and
• issue of material within standard priorities.

• a. ICRL (Individual
• Component Repair List) - A detailed statement of IMA's component repair
• capability that contains existing repair capability data on items previously
• processed by the IMA. It also identifies items that are capable of repair or
• for which future repair is not planned.
• b. CRIPL
• (Consolidated Remain-In-Place List) - A listing of all authorized remain in
• place items, which is published by NAVICP and approved by the TYCOMs and
• COMNAVAIRSYSCOM.
• c. NMCS (Not Mission
• Capable Supply) - Material condition of and aircraft that is not capable of
• performing any of its mission because maintenance required to correct the
• discrepancy cannot continue due to a supply shortage.
• d. PMCS (Partial
• Mission Capable Supply) - Material condition of and aircraft that can
• perform at least one but not its entire mission because maintenance required
• correcting the discrepancy cannot continue due to a supply shortage.
• e. NSN (National
• Stock Number) - A 13 digit stock number assigned by the Defense Logistics
• Services Center (DLSC) to identify an item of material in the supply
• distribution system. It consists of a four-digit federal supply classification
• (FSC), and a nine-digit national item identification number (NIIN).
• f. NIIN (National
• Item Identification Number) - A 9 digit number that consists of a two digit
• national codification bureau (NCB) code and seven digits which, in conjunction
• with the NCB code, uniquely identify each NSN item in the federal supply
• distribution system.
• g. AVDLR (Aviation
• Depot Level Repair) - AVDLRs are financed by the NWCF. Under this process,
• the end user finances the D-level repair and procurement of 7R COG repairables
• through the local replenishment of these repairables to replace BCMd, lost, or
• missing components. Although the squadron usually initiates repairable demands,
• the IMA has primary control over whether these transactions would result in an
• AVDLR NWCF charge. Thus, the IMA or station will retain control of the AVDLR
• replenishment OPTAR and corresponding accounting responsibilities.
• h. AWP (Awaiting
• Parts) - The condition that exists when materials required to complete a
• maintenance action are not available on station/ship. AWP is that time when no
• work can be performed on the item being repaired due to a lack of ordered
• parts. Parts are not considered to be ordered until the demand has been
• forwarded to the Supply Response Section of the Supply Department. The time
• when AWP occurred and the length of time it lasted is recorded in the
• Maintenance/Supply Record Section. Items which cause AWP during on-equipment
• work are identified in the Removed/Old Item Section. Items which cause AWP
• during off-equipment work are identified in the (H-Z) Failed/Required Material
• Section.
• i. IMRL (Individual
• Material Readiness List) - A consolidated list that shows items and
• quantities of certain SE required for material readiness of the aircraft ground
• activity to which the list applies.
• j. AIR (Aircraft
• Inventory Records) - The AIR is used to establish a formal, continuous
• chain of accountability for specific equipment and material installed on or
• designated for use on any aircraft of a specified T/M/S. An AIR is applicable
• to all aircraft of a specified T/M/S and lists selected material and equipment
• accountable by all Navy or Marine Corps organizations that are assigned or
• physically possess operational aircraft.
• k. EXREP (Expeditious
• Repair) - The processing for repair of NIS or NC components (repairable or
• consumable) which must be in support of, or related to, an NMCS or PMCS
• situation.

• Lists of equipment and material determined from known or
• estimated requirements as necessary to place and maintain aeronautical
• activities in a material readiness condition. In the case of aerological and
• photographic material, the requirement is extended to all applicable naval
• activities.

• a. Financial
• Liability Investigation of Property Loss(DD Form 200)
• A form used to document the report of survey and certify the
• survey process when government property is lost, damaged, or destroyed. This
• form is the official document to support establishment of debts, relief from
• accountability, and adjustment to accountable records for Supply System Stock
• and Property Book Material.
• b.
• Missing/Lost/Stolen Report
• Reports of missing, lost or stolen items are made by a
• completed copy of a Financial Liability Investigation of Property Loss (DD Form
• 200) or Report of Discrepancy (ROD) (SF Form 364). If you are required to
• complete a DD Form 200 to adjust plant or minor property or inventory records,
• the completed form becomes the vehicle for the MLSR submission. The ROD becomes
• the reporting vehicle if the shipper denies credit for reported non receipt or
• shortages on supply requisitions. MLSR report number will be assigned for each
• reported incident and shall be numbered sequentially for each calendar year.
• Example: 1992/001-INITIAL. Losses and gains resulting from stock record
• adjustments will not be reported as MLSR unless the item(s) qualify under other
• criteria.

• Supply officers or Material Control officers of aviation
• activities will be responsible for flight packets for issue to pilots making
• extended flights. These flight packets will contain instructions to assist
• pilots of aircraft involved in extended flights to obtain material or services
• which may be necessary for the continuation of a flight. Custody and issue control
• of flight packets will be as prescribed by the CO. Flight packets will be
• inventoried by the Supply Officer or Material Control Officer when returned
• after each extended flight and at least weekly. Strict accountability will be
• established for control of the Purchase Order/Invoice/Voucher (SF 44) by the
• preprinted number on the document. Each aircraft making an extended flight will
• be provided with a flight packet containing, as a minimum, the following listed
• items.
• (a) Procurement documents:

• 1) DOD Single Line Item Requisition System Document (DD
• 1348) (6 part) to requisition repair parts and other materials for in-plane
• servicing during extended flights.

• 2) Purchase Order/Invoice/Voucher (SF 44) to procure
• supplies and services from commercial concerns and government sources.

• 3) DD 1896 (white identaplate) or DD 1897 (purple
• identaplate) to procure jet fuel or aviation gasoline from commercial airports
• holding DLA into-plane refueling contracts and most DOD activities.

• (b) Instructions for safeguarding and shipping damaged
• aircraft.

(c) Instructions for procuring services and supplies.

(d) Statement of Witness (SF 94).

(e) Claim of Damage or Injury (SF 95).

(f) VIDS/MAF (OPNAV 4790/60).

• (g) Applicable daily and turnaround inspection MRCs.
• (h) Fuel Sample Log Sheets.
• (i) At least three oil sample results for aircraft on
• extended cross country flights.

• SM&R codes are used to communicate maintenance and
• supply instructions to various logistic support levels and using commands for
• the logistic support of systems, equipment, and end items. These codes are made
• available to their intended users by means of technical publications, such as
• allowance lists, IPB manuals, MIMs, and supply documents. SM&R codes are
• assigned to each supported item based on the logistic support planned for the
• end item and its components.
• The primary objective is to
• establish uniform policies, procedures, management tools, and means of communication
• to promote interservice and integrated material support within and among
• military services. Thus, the establishment of uniform SM&R codes is an
• essential step toward improving overall capabilities for more effective
• interservice and integrated support.