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third step of the three step writing process
- revising message
- producing
- proofreading
- distributing
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revision process
- focus on
- content
- organization
- tone
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after confirming the content, organization and tone of your message
make a second pass to improve readability
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four powerful techniques for improving readability
- varying your sentence length
- using shorter paragraphs
- replacing narrative with lists
- adding effective headings / subheadings
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short sentences
can be processed quickly and easier for nonnative speakers and translators to intrepret
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long sentences
best way to convey complex ideas, to list a number of related points, or to summarize or preview info
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medium sentences
showing relationships among ideas
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heading=
brief title that tells readers about the content of the section that follows
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subheading
indicate subsections within a major section;
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headings and subheadings help in three important ways
- show readers at glance how material is organized
- call attention to important points
- highlight connection and transitions between ideas
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four editing steps helps you reduce the length of your documents and make them faster and easier to read
- deleting unnecessary words, phrases, sentences
- shortening long words and phrases
- eliminating redundancies
- recasting "it is. there are" starters
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typefaces
refers to the physical design of letters, numbers, and other text characters.
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type style
refers to any modification that lends contrast or emphasis to type, including boldface, italic, underlining and color.
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multimedia document
contains a combination of text, graphics, photographs, wudio, animation, video, and interactivity
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distributing your message
- cost
- convenience
- time
- security and privacy
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revision consists of three main tasks
- evaluating content, organization, tone
- reviewing for readability
- editing for clarity conciseness
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list four techniques improve readability
- varying sentence length
- keeping paragraphs short
- using lists and bullets
- adding headings and subheadings
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clarify your messages
- break up overly long sentences
- rewrite hedging sentences
- impose parralism
- correct dangling modifiers
- reword long noun sequencs
- replace camouflaged verbs
- clarify sentence structure
- clarify awkward references.
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four software tools
- spell checker
- thesaurus
- grammar checker
- style checker
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four principles of effective design
- consistency
- balance
- restraint
- detail
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